Purchase Options

FileHold Purchase Options

Install FileHold on your own Server or in the Cloud

FileHold Express is designed for organizations who have 5 to 20 users.  Express has a low cost point of entry and, with a simple license change, can be upgraded to FileHold Enterprise.

FileHold Enterprise is designed for large organizations who have 20 + users who need access to documents from many different locations. Licensing is a very low cost per user and provides a complete audit trail of all usage.

Both Express and Enterprise have the following CORE licensing components:

  • The "FileHold Server" - No matter how many users there is a fixed onetime licensing fee for the FileHold Server
  • "Registered users" or "seats" - Unique individuals who have a user ID and a Password and are given a user role. Each individual is a registered user.
  • "Concurrent sessions" - This license controls the number of users who access the server at the same time (concurrently). At least one is required.

Read more in the FileHold Enterprise datasheet.

Affordable, Feature rich, Enterprise grade Software

FileHold software is affordable and can be acquired via a one time license purchase or on a pay per person per month rental plan. Pricing is based on the intensity of use and number of users. There are no charges related to volume of documents stored or size of storage used. Email sales@filehold.com and tell us how many users you have and a little bit about the business problem the document management software will solve to receive a quick and accurate no obligation quote.

Trade in your Current Document Management or File Storage System

If your existing file storage system is old and the upgrade costs are high or if there are exorbitant annual support fees consider upgrading to FileHold.  We have successfully replaced many document and records management systems and file shares including transferring existing documents and metadata from your old system into our document repository.  

FileHold will offer you a significant credit to replace the old system. To learn what your system may be worth and how to upgrade to an affordable software solution contact sales@filehold.com

Interest Free Financing with No Penalty cancelation

FileHold believes our software will solve your business problem.  If you are not certain about making an outright purchase FileHold will mitigate your risk by providing Interest free financing for both our document management software and our support for up to 24 months or more depending on the number of licenses. You may terminate the program at any time without penalty contact sales@filehold.com to discuss your needs.

Monthly Pay Per User Subscription program

If your organization is 5 users or more and you prefer to "pay as you go"  the software can be rented on a monthly bases (billed quarterly). Like our other plans FileHold can be installed on your server, on a cloud provider of your choice or on a cloud hosting partner arranged and billed through FileHold.  The pay per user program includes unlimited product support and software upgrades from FileHold. Responsibility for the IT infrastructure remains with the customer or the cloud hosting partner.

Government Eligible GSA Pricing for FileHold

If you are a Government agency or a Government funded agency, such as a relief organization, you may be eligible for GSA pricing. FileHold software has been approved for special "bundled" pricing for GSA eligible organizations.  FileHold is no loner a certified GSA supplier but will still offer prior approved GSA pricing to eligible organizations.

FileHold Partners and Resellers

If you are an IT company or a consultant wishing to resell document management software or just collect finders fees for passing on a lead see the information about our Partners Program or email partners@filehold.com.

Preparing a Document Management Software RFP

If you are in the process of preparing a more formal RFP or RFQ, help is available. There are useful guidelines and questions to ask potential suppliers for information at preparing a document management system RFP.

FileHold Software Licensing Model

A simple and effective pricing strategy that ensures the cost per user gets lower as the number of users increase. A one time license fee with no additional charges, ever, for the volume of documents scanned or added to the system.

Explaining "Registered" and "Concurrent Licenses"

"Concurrent licensing" is a familiar term but it can have different meanings. The purpose of this section is to provide clarification and how concurrent sessions is used in the FileHold pricing model. Licensing can be thought of like a business telephone system, in both cases there are three components required:

  1. The system requires a central switch. This can be compared to the "Server Software" which is a onetime charge.
  2. Each person gets their own telephone handset that can be personalized (different color and features). This is like the "Registered User" license that gives the user a unique ID and Password and can be personalized ("read only" or allowed to "publish or delete").
  3. Some number of lines are needed that will accommodate the amount of time the telephones will be used at the same time (concurrently). These are the "Concurrent Sessions".

Unlike the telephone system there are no usage charges after purchase. There are no additional fees for the number of documents stored in the system or the amount of time it is used.

There is an annual FileCare program based on of 20% of the licensing fee, this program provides unlimited technical support and all product upgrades to guarantee against obsolescence. Learn about the FileCare program.