• Go paperless with FileHold software

    Document Management Software System: FileHold

    Full-featured document management software from FileHold is feature rich, enterprise grade and affordable.  Its suite of features provide for document scanning, capture, indexing, storage, search, versioning, and document workflow review and approval. FileHold can be installed locally on your server for total security or in the cloud. Integrated with Microsoft office FileHold works on your desktop, browser, and mobile device. FileHold document management software makes it easy for organizations to improve security, increase compliance, streamline operations, and reduce  the use of paper while saving time and money. “Go paperless, go green” with FileHold document management software.

  • Mobile document management software

    Document review and approval Anytime, Anywhere: Mobile FileHold

    The reality of today’s business is that many key personnel spend a lot of time out of the office. The lack of immediate access to information can cause delays and blocks of an organization's processes. With Mobile FileHold, documents are never out of reach. FileHold's mobile collaboration application is available for busy information workers who rely on their smart phones for productivity away from the office. Using HTML 5 technology, access secure content anytime, anywhere, from a mobile device.

  • The paperless office with FileHold Software

    Document Management Software Saves Time and Money

    Paper and electronic information in the workplace grows daily at an uncontrollable speed. Keeping your intellectual property secure and in regulatory compliance is every organizations challenge. FileHold document management software converts paper and electronic information into a secure, organized, version controlled, searchable electronic library. The FileHold "paperless office" builds process efficiencies by allowing workers to collaborate and approve documents in electronic form.

  • Workflow management software

    Document Workflow and Approval Enables Collaboration

    Most organizations deal with large volumes of paperwork or electronic information much of which requires co-worker review and approval. Failure to keep time sensitive information moving through the organization can cause long delays. FileHold document workflow and approval transitions your team from slow, cumbersome, manual document processes to efficient electronic document routing for review and approval. The FileHold workflow module, automates your business processes to increase productivity and decrease costs.

Document Workflow and Approval

Document workflow software  and approval software improves operations by automating business processes such as Accounts Payable approvals and Contract collaboration. The FileHold Workflow module is for complex internal workflow activities. FileHold  Courier provides secure access to documents in FileHold to anyone with an email address.  Workflow is applied to documents needing to pass through reviewers and approvers before they are ready for general distribution. Document workflow provides instant reports on the status of documents in the review process.

FileHold Workflow software has a graphic design tool that gives users  the ability to create pre-defined workflow templates consisting of document review and / or approval activities. Each activity can be pre-configured to define task descriptions, due dates, and reviewers or approvers that have to complete specific workflow tasks.

When workflow is combined with electronic forms (e-forms) paper can be totally eliminated from the information collection process.

Information Governance: Records Archiving and Disposition

Organizations have both active working documents and long term records that are kept for research or compliance. FileHold records management software manages both electronic documents and electronic records including rules and reports for archiving and disposition dates.

Disposition reports can be generated as required and are based on the document type, associated metadata, document age and archive policies. Documents are automatically designated as either active or inactive (records). Inactive documents may be automatically archived by FileHold software. Documents can be scheduled for automatic deletion based on easy to configure disposition rules.

Records may only be deleted from the library in accordance with their retention/disposition schedules or by a designated corporate records manager.

Document Scanning, Imaging and OCR Text Capture

Implementing document management and scanning software is not just a "green" initiative to save trees and be environmentally responsible - it is also good businesses. FileHold software ships with scanning software that supports workstation scanners or Multi Function Center types. Document scanning is a way for organizations to become more efficient and to save money. It is estimated that the cost of processing paper (copying, printing, postage, disposal, recycling and storing) can be as much as 31 times the purchase cost of the paper.

FileHold Document scanning software gives customers the ability to turn cabinets of paper into a secure, version controlled, and compliant document management system.

Typed documents can be Optically Character Recognized (OCR’d) and tagged / indexed to make them easily found using the FileHold full text search capability. A big business scanning solution is provided at a small business price. "Go Paperless - Go Green"

FileHold Express and Enterprise

FileHold Express is the entry point to the paperless office for up to 20 users. It is priced for; small organizations, departments, or big organizations who want to start small with a Proof of Concept (POC) installation. FileHold Express Ships with a mobile client, web access, Microsoft Office integration, document scanning software and 6 months of free support. FileHold Express is easily upgraded to Enterprise.

FileHold Enterprise is for larger organizations with more than 20 users.  It is built on the Microsoft Service Oriented Architecture and can scale to support large numbers of users and millions of documents. Pricing is based on the number of registered users accessing FileHold concurrently. View the FileHold software features.

 Courier is a feature in FileHold that allows users to securely transmit a link, to anyone with an email address, to documents in the FileHold library.  This feature allows organizations to communicate documents to Customers, Suppliers and Partners.


Upcoming Webinars:

Live Software Webinars – A 45 minute, no obligation presentation on how to start your journey to becoming a "Paperless Office". Live webinars are held the 1st and 3rd Wednesday of every month. Register now!

News, Blog and Events

Posted date: 2016-11-21
When setting up the form fields in the form template, one of the things you can configure is the flags. The flags determine how the field will behave when attempting to capture the data.
Posted date: 2016-11-14
If you’re having issues with capturing certain data, regular expressions may be able to help. So what exactly are regular expressions?