Document Version Control Software

Document version control software ensures a company knows where their documents are and what version is being worked on. FileHold document management software saves time, decreases process latency and increases efficiency by structuring document workflow.

All companies, through collaborative work processes, create digital documents, some small and some extremely large. Often the creation of these documents is the reason the company exists, and these documents represent their work product. A constant challenge is keeping track of the document workflow including current and previous document versions, of where the documents are, who was the last person to work on them and knowing what each team member contributed.

Digital document management security ensures that all versions of a document are preserved while at the same time giving instant visibility to the most recent iteration. Effective document version control is critical for smooth workflow.

How It Works

For document version control, the FileHold document management system retains a unique copy of each document file version as it is checked out and back into the Library. Document versions are never overwritten. When a document file is checked in by a team member and changes have been made, the FileHold document management software automatically creates a new version of the document. Document version numbers are assigned as 1,2,3,4, and so on.

Files can be quickly rolled back to previous versions as required. All versions are maintained. You can easily view any version within the browser or download it to your desktop (If the necessary plug-in viewer for your browser is available). Each document version also allows users to track the timing of when versions were added and who added them.

The version history and document workflow can be viewed at any time. All versions of the document can show any edits made to the metadata and how the document has been used (downloaded, emailed, checked out, and so on).

Read our Document Numbering and Versioning Whitepaper or visit the Document Workflow for Review & Approval page for more detailed information.