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FileHold in the Cloud

FileHold Document Management Software in the Cloud

FileHold software can be installed in a public cloud, on a private cloud you may have access to or on your own server on premise.  A Cloud or hosted solution is attractive to many organizations who lack internal IT resources. Cloud or on premise deployments can be acquired by a license purchase or via a pay per user subscription with the option to cancel at any time.

FileHold software can be installed in a cloud hosting facility anywhere in the world. In this approach customers can contract their own cloud hosting facility, in the country of their choice, and determine their own levels of security.  Once installed  in the cloud a customer can choose to move the system to an in-house server if circumstances change.

For those who do not have access to a public cloud or their own server FileHold  offers a SaaS solution (Software as as a service) installed on the Microsoft Azure cloud.  In this program FileHold will provide the server hosting, the software application and any support needed to make the installation successful.

FileHold Cloud is enterprise grade software, the minimum deployment is a 5 user system.  FileHold can scale to thousands of users and store millions of documents.  The cost of the FileHold software varies depending on the number of users and optional features purchased, the SaaS program fees include hosting, back up and upgrades.  To get a detailed quote on FileHold only software, FileHold SaaS or a combination of FileHold software and a 3rd party hosting facility contact [email protected].

The FileHold implementation team has document management expertise and experience and provides complete services including document scanning, workflow set up, forms creation and consulting.

Microsoft Azure Hosting -  Always up, Always on

The Azure hosting environment consist of an infrastructure of hardware, software, network, and storage resources.  These environments handle resource management and automatically manage the life cycle of a hosted service based on defined requirements.  The Azure hosting environments offer a 99.5% or greater monthly availability which ensures a customer gets a highly available application without focusing on the infrastructure. Azure provides automatic OS and service patching, resiliency to hardware failure. Azure and FileHold support a deployment model that enables upgrades to your application with minimal downtime.  To learn more abut the Azure hosting environment go to:https://azure.microsoft.com/en-us/overview

Document Management in the Cloud Features

About Azure Security

With industry-leading compliance and privacy certifications to built-in security controls and unique threat intelligence, Azure has everything you need to identify and protect against rapidly evolving threats.

  • Start with a secure foundation

    Reduce costs and complexities with a highly-secure cloud foundation that takes advantage of multi-layered security provided by Microsoft.

  • Streamline your compliance and enable business transformation

    Use built-in controls, configuration management tools, implementation and guidance resources, and third-party audit reports to simplify your compliance needs.

  • Detect threats early

    Identify new threats and respond quickly with unique services informed by real-time global cyber security intelligence delivered at cloud scale.

Defining a Web or Cloud-based Document Management System

There are many different views of what a cloud installation means here are some common questions customers ask about the cloud. 

  • Does the FileHold SaaS solution cover both cloud infrastructure and FileHold DMS - the FileHold answer is YES.
  • Can FileHold cloud be accessed from anywhere there is access to the internet - the FileHold answer is YES. 
  • Does FileHold cloud provide access to documents using a mobile device - if so the FileHold answer is YES
  • Can documents be backed up or stored in a 3rd party storage space like Amazon - the FileHold answer is YES. 
  • Can FileHold can be installed in a 3rd party hosting facility such as AWS or Rackspace, - the FileHold answer is YES. 

Many FileHold customers prefer to have the document management software installed on their own virtual or physical server.  Customers who do not want to be involved in IT support can have FileHold installed in the secure Azure cloud and FileHold will manage and support all aspects of the installation. 

On Premise vs Cloud Document Management Comparison Table

FileHold Feature Description

On Premise

  Hosted  

Traditional server-based software that is installed in your infrastructure and maintained by your local IT resources

X

 

Installed on a hosting "Cloud" service and not installed or maintained by IT resources

 

X

Share documents across multiple offices, companies, and public

X

X

Securely stores documents

X

X

Store all document types in a central repository

X

X

Search instantly to retrieve documents

X

X

Accessible via the rich desktop client and web browser

X

X

Microsoft Office integration

X

X

Work online or offline

X

X

 

System requirements for a hosted solution

Active directory synchronization

  • Static IP
  • Firewall that supports a dedicated tunnel
  • Firewall that supports IKE V1 or V2

Client workstations

See the requirements for a cloud server:https://www.filehold.com/how-to-buy/system-requirements

See the system requirements for client workstations.

Install FileHold Software in the Cloud