FileHold licensing explained

The FileHold licensing model is like using a parking lot at your local mall or retail store. The registered licenses are the vehicles and the concurrent sessions are the parking spaces.

Registered User / Cars: Just like someone who operates a motor vehicle, each individual who needs access to FileHold’s document repository will require a registered user license. Once logged into the repository, depending on the security access rights, the registered user will be able to perform various actions to a document such as viewing, editing, checking out/returning or sharing this information.

Concurrent Sessions / Parking Spaces: FileHold’s concurrent sessions are similar to the yellow painted lines in a parking lot. Just like there can only be so many parked vehicles in a parking lot at one time, the current sessions control the number of registered users that need access to the server at one time.

The Parking Lot Scenario: In a commercial parking lot there are a limited number of vehicle spaces that are available. However, it is impractical to have a parking space for every single vehicle because the vehicles are not  parked for the entire day just like every registered user isn’t going to be logged into FileHold’s repository the entire day. There may only be 100 parking spots but they get used by 1000's of vehicles over a period of time. It would be very expensive to build a parking lot that could hold every car that would ever come to the mall. FileHold operates in a similar fashion, why spend a lot of money on parking spaces (concurrent sessions) that sit empty most of the day?

A registered user is like someone who drives their vehicle to a commercial parking lot to perform an errand such as buying some groceries. Once the errand is completed, the driver returns to their parked vehicle and drives away, leaving an open parking space (concurrent session) for another vehicle. The registered user that logs into FileHold is performing a similar action that will take a few minutes such as checking in/out a document and then logging out, freeing up a concurrent session for another registered user who may need to access the document repository.

How to determine the appropriate number concurrent sessions?

FileHold’s smallest configuration starts with five registered users and five concurrent sessions and can be expanded to fit your business requirements.

Once you increase the number of registered users to 25. As a general rule, the recommended number of registered licenses to concurrent sessions is a 4 to 1 ratio. For example, if you require 50 registered user licenses the recommended number of current sessions would be 12.

FileHold encourages customers to buy the minimum concurrent sessions needed and only add more when required. If additional concurrent sessions are required, this indicates the software is reaching high adoption and your documents are secure.

To learn more about FileHold licensing contact [email protected].

Kevin McArthur

Kevin McArthur serves as the VP of Sales for FileHold for the US. Kevin is a Certified Document Imaging Architect (CDIA+) and brings over 15 years of document management experience in helping customers make important purchase decisions on complex document management software. Contact him at [email protected].