Purchase Options

FileHold Purchase Options

Solutions for Small or Large Organizations

FileHold Express is designed for small organizations (maximum of 20 users) has a simple and packaged price structure and with a simple license change can be upgraded to FileHold Enterprise.

FileHold Enterprise is designed for large organizations who have many different kinds of users and different user needs.  Licensing is based on both Concurrent Sessions and Registered Users of the system. Enterprise has the following CORE licensing components:

  • The “FileHold Server”: No matter how many users there is a fixed onetime licensing fee for the FileHold Server

  • "Registered users” or “seats”: Unique individuals who have a user ID and a Password and are given a user role. Each individual is a registered user.

  • “Concurrent sessions”: This license controls the number of users who access the server at the same time (concurrently). At least one is required.

Read more in the FileHold Enterprise datasheet.

Perpetual License of FileHold Software

FileHold document management software is affordable and can be acquired via a one time license purchase.  Pricing is based on the intensity of use and number of users.  There are no charges related to volume of documents stored or size of storage used.  Email sales@filehold.com or call 604-734-5653 tell us how many users you have and a little bit about the business problem the document management software will solve to receive a quick and accurate no obligation quote.

Trade in Credit on a replacement of your Current Document Management System

If your existing system is old and the upgrade costs are high or if there are exorbitant annual support fees consider trading in to a modern product with modern features. FileHold has successfully replaced many document and records management systems and offers a significant credit to replace the old software system.

FileHold has expertise in transferring existing documents and metadata into our document repository.  To learn what your system may be worth and how to upgrade to an affordable software solution contact sales@filehold.com

Interest Free Financing

Interest free financing is available to finance the document management software and support purchase for up to 24 months or more depending on the number of licenses. Contact sales@filehold.com to discuss your needs.

Rental Program

If there is uncertainty about the potential success of the document management software or if organization changes are occurring the software can be rented on a monthly bases. If your budget is a "pay as you go" and it makes sense to apply the monthly saving of "Going Paperless"  to the cost of the software there is a plan available. 

Government Eligible GSA Pricing for FileHold

If you are a Government agency or a Government funded agency, such as a relief organization, you may well be eligible for GSA pricing.  FileHold software has been approved for special "bundled" pricing for GSA eligible organizations.

FileHold Partners and Resellers

If you are an IT company or a consultant wishing to resell document management software or just collect finders fees for passing on a lead see the information about our Partners Program  or email partners@filehold.com

Preparing a Document Management Software RFP

If you are in the process of preparing a more formal RFP or RFQ, help is available. There are useful guidelines and questions to ask potential suppliers for information at preparing a document management system RFP.

Software Appliance

It may be possible, through our partner network, to supply licenses for up to 20 document management users pre-installed and configured on an appropriate server. The Express appliance ships to you ready to plug in and assign an IP address. Download the FileHold Express Datasheet

FileHold Software Licensing Model

A simple and effective pricing strategy that ensures the cost per user gets lower as the number of users increase.  A one time license fee with no additional charges, ever, for the volume of documents scanned or added to the system.

"Registered" and "Concurrent Licenses"

"Concurrent licensing " is a familiar term but it can have different meanings. The purpose of this section is to provide clarification and how concurrent sessions is used in the pricing model. Licensing can be thought of like a business telephone system, in both cases there are three components required:

  1. The system requires a central switch. This can be compared to the "Server Software" which is a onetime charge.

  2. Each person gets their own telephone handset that can be personalized (different color and features). This is like the "Registered User" license that gives the user a unique ID and Password and can be personalized ("read only" or allowed to "publish or delete").

  3. Some number of lines are needed that will accommodate the amount of time the telephones will be used at the same time (concurrently). These are the "Concurrent Sessions". 

Unlike the telephone system there are no usage charges after purchase. There are no additional fees for the number of documents stored in the system or the amount of time it is used.

There is an annual FileCare program of 20% of the licensing fee, this program provides unlimited technical support and all product upgrades to guarantee against obsolescence. Learn about the FileCare program.