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FileHold viewers – Page manipulation and publishing

Pages in a document can be manipulated, such as adding, deleting, copying, dragging and dropping pages, rotating, and flipping, in all FileHold viewers, if permitted by an administrator. Enabling or disabling annotation mode is permitted in level 2 and 3 viewers.

For a complete list of functionality availability for each viewer, see FileHold Viewers. Your system administrator may have restricted page manipulation.

 

To use the FileHold viewer

  1. Using the contextual menu, select Open in FileHold Viewer on a document in a format supported by your viewer license. The document is opened with thumbnails displayed on the left side of the viewer. The currently selected page is displayed in the main part of the viewer. 
  2. To manipulate the pages, use the toolbar buttons to zoom in and out, navigate between pages, and close the viewer to return to the list of documents. See the table below for a complete list of functions and descriptions.

The availability of some functions below are dependent on which FileHold viewer level license is assigned to the user and which global settings have been set for using the viewer.

Function

Description

Publish document FileHold viewer- Submit

Add document as a PDF into the FileHold repository as a new document, as a new version, or save as a local copy of the document.

Also available from right-click menu on thumbnail.

Print FileHold viewer - Print

Prints the document.

Previous Page FileHold viewer - Previous page

Previous image is displayed in the document.

<page number> FileHold viewer - page number

Enter a page number to show the image.

Next Page FileHold viewer - Next page

Next image is displayed in the document.

Fit to Width FileHold viewer - fit to width

Adjusts the image on the screen to fit the full width of the image.

Best Fit FileHold viewer - Best fit

Adjusts the image on the screen so the entire image is displayed.

Full Size FileHold viewer - Full size

Shows the full image size.

Zoom In FileHold viewer - Zoom in

Zooms in on the image.

Zoom Out FileHold viewer - zoom out

Zooms out from the image.

Edit Enable Annotations

When enabled, viewer is in annotation mode and annotations can be applied to the document. Other users are blocked from annotating or checking out the document.

When disabled, viewer is not in annotation mode. Annotations cannot be made to the document and any existing annotations are read only. Other users may edit annotations.

Only available for L2 and L3 viewers.

Save Save annotations

Saves annotations to the markup layer.

Only available for L2 and L3 viewers.

Select text/area Viewer select icon

Allows the user to select text and/or an area on the page to annotate.

Only available for L2 and L3 viewers.

Previous annotation Previous annoation icon Displays the previous annotation on the document.
Next annotation Next annoation icon Displays the next annotation on the document.

Add pages FileHold viewer - Add pages

Adds one or many files before or after the selected page. Files can be added from a local file, clipboard, or the FileHold library (FDA only).

Also available from right-click menu on thumbnail.

Limited to PDF and image files for level 1 viewer.

Copy to clipboard FileHold viewer - Copy to clipboard

Copies selected pages to the clipboard.

Also available from right-click menu on thumbnail.

Once the page is copied, it can be added back into the document using Add Pages > Clipboard option.

Limited to PDF and image files for level 1 viewer.

Delete pages FileHold viewer - Delete pages

Deletes the selected pages.

Also available from right-click menu on thumbnail.

Limited to PDF and image files for level 1 viewer.

Rotate Left FileHold viewer - Rotate counterclockwise

Rotates page(s) 90 degrees to the left.

Also available from right-click menu on thumbnail.

Limited to PDF and image files for level 1 viewer.

Rotate Right FileHold viewer - rotate clockwise

Rotates page(s) 90 degrees to the right.

Also available from right-click menu on thumbnail.

Limited to PDF and image files for level 1 viewer.

Flip Horizontal FileHold viewer - flip horizontal

Flips the page(s) horizontally.

Limited to PDF and image files for level 1 viewer.

Flip Vertical FileHold viewer - flip vertical

Flips the page(s) vertically.

Limited to PDF and image files for level 1 viewer.

Close Viewer FileHold viewer - Close window

Closes the viewer and returns to the folder.

Available in the Web Client only.

Copy text from screen

Select text from a text searchable document and right-click > Copy FileHold viewer - Copy to clipboard.

Select multiple pages

One or more pages can be selected in the thumbnail view. To select multiple pages, use the SHIFT and/or CTRL keys.

Drag and drop

One or many pages can be dragged and dropped into a new position in the thumbnail view.

Use the CTRL and/or SHIFT keys to select multiple pages.

Limited to PDF and image files for level 1 viewer.

 

3.    A context menu is available on the thumbnails for certain functions. Right-click on a page(s) in the thumbnail view to do one of the following:

  • Insert
  • Copy to clipboard
  • Delete page(s)
  • Rotate left
  • Rotate right
  • Flip horizontal
  • Flip vertical
  • Publish document

4.    Click Publish FileHold viewer- Submit or Save Save annotations to save changes.

Publishing a document from the FileHold viewer

To publish as a PDF document

  1. Click Publish FileHold viewer- Submit.
  2. Select one of the options:
  • Save this published version as a new local document - Saves the document to your local computer. Save or open the file to the local computer.
  • Save this published version as a new document in FileHold - Saves the document as a new document to the library as a PDF. If saving as a new document in the library, set the folder location for the document and fill out any related metadata and click Submit.
  • Create a new version of the file you are publishing – Creates a new version of the document. A new version is automatically created as a PDF.
  1. Click OK.