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Drawers in the File Structure

In order for a user to see a drawer they must be a member of the cabinet in which the drawer resides. The availability of actions is dependent on the rights that users have to the Cabinet that the drawer resides unless further restrictions have been placed on the drawer by its owner, the Library Administrator or the Systems Administrator.

In order for a user to see a drawer they must be a member of the cabinet in which the drawer resides. The availability of actions is dependent on the rights that users have to the Cabinet that the drawer resides unless further restrictions have been placed on the drawer by its owner, the Library Administrator or the Systems Administrator.

The following actions can be performed on drawers.

Action / Function

What the function does

Who can access the function

Open Drawer

Expands the Drawer revealing its contents.

All users with access to the Cabinet that the drawer belongs to.

Search

Allows users to restrict their search to documents located in the selected drawer.

All users with access to the drawer.

Properties

Displays the Drawer Properties.

All users with access to the Drawer.

Set Default View

Allows user to select a default view that has been created in the View Preferences.

All users with access to Folder.

Add Folder  

Allows user to add a folder to the drawer.

Users with Publisher or higher access.

Move Drawer  

Moves the drawer to a different Cabinet.

Users with Cabinet administration or higher access. Cabinet administrators and library administrators must be owners of the cabinet.

Copy Drawer

 

Makes Copy of the Drawer including all folder groups, folders and documents it contains. 

Users with Cabinet administration or higher access. Cabinet administrators and library administrators must be owners of the cabinet.

Clone Drawer Structure

 

Makes a copy of the Drawer and folder groups and folders it contains. Does not copy documents in Drawer.

Users with Cabinet administration or higher access. Cabinet administrators and library administrators must be owners of the cabinet. 

Delete Drawer  

Deletes the Drawer and all items it contains.

Users with Cabinet administration or higher access. Cabinet administrators and library administrators must be owners of the cabinet.

Archive Drawer

Manually sends the contents of the folder group to the Library Archive.

Users with Library administration or higher access. Library administrators must be owners of the cabinet.

Export

Exports all documents under the drawer.

Document publisher and higher roles. See Exporting documents in the FDA for more information.