Batch jobs report

The batch jobs report displays:

A list of the documents that were constructed using the Assemble documents feature.
The details of an export script execution.
The details of documents that were moved using the Enhanced Repository feature.

In the report you can view the status of the batch job and pause, cancel, or view the details of the job.

Only the last 7 queued days is visible. Users can view only the jobs they have added to the batch queue unless they have an administrator role. Administrators see all batch jobs.

To use the batch jobs report

Do one of the following:

In the FDA, click the Batch jobs icon .
In the Web Client, go to Administration > Full Administration Menu > Administration reports > Batch jobs.

The following batch job information is displayed:

Column	Description
Batch ID	The batch number.
Queued time	The date and time the documents were submitted for batch processing.
Start time	The date and time the documents started to be processed.
Status	Statuses include: Queued – Job is added to queue Paused – Job has been postponed by user In progress – Job is being currently processed User action pending – Job processing is done but waiting for user actions to be performed such as view document in FileHold viewer Complete – Job processing is done and there are no user actions to perform Cancelled – Job has been cancelled by user Error – An error occurred during job processing
User name	The user who submitted the batch job to the queue.
Batch job name	One of the following: Assemble document(s) Move file(s) Export script: <script name>
End time	The date and time the batch processing completed.

To view the batch job details, double-click on the row.
In the Manage batch job screen, the following information is displayed:

Row	Description
Job status	Queued – Job is added to queue Paused – Job has been postponed by user In progress – Job is being currently processed User action pending – Job processing is done but waiting for user actions to be performed such as view document in FileHold viewer Batch complete – Job processing is done and there are no user actions to perform Cancelled – Job has been cancelled by user Error – An error occurred during job processing
Queued time	The date and time the documents were submitted for batch processing.
Start time	The date and time the documents started to be processed.
Complete time	The date and time the batch processing completed.
Batch job name	One of the following: Assemble document(s) with the batch number in (parentheses). Move file(s) with the batch number in (parentheses). Export script: <script name>
User name	The user who submitted the batch job to the queue.

To cancel the batch job, click Cancel job.
To pause the batch job, click Pause job. To resume a paused job, click Resume.
To review the job settings, click Details.

For document assembly jobs, the job details are shown. For more information see Assembling documents.
For move file jobs, the following job details are shown:

Heading	Description
Source	The name of the location from which the documents were moved.
Destination group	The name of the group to which the files were moved.
Number of files to move	The number of files in the queue or were moved.
Volume of files to move	The size of the files moved.
Remaining files	The number of files that are still in the queue and have not yet been moved.
Remaining volume	The size of the files that are still in the queue and have not yet been moved.
Actual performance	How long it took to move the files to a new group.

For export scripts jobs, the following information is shown:

Heading	Description
Export script	The name of the export script.
Workflow	The GUID of the workflow in which the script was executed.
Activity	The activity number in the workflow that the script was executed.
Method name	The method defined in the dll.
Method name	The method defined in the dll.
Script parameters	The parameters defined in the export script.
Workflow GUID	The GUID of the workflow in which the script was executed.
Main documents	The name of the main document used in the workflow.
Execution time	The time that it took for the export script to execute.

To view the document in the FileHold viewer (if the option was enabled for Assemble documents), click Complete User Action.
To close the window, click Close.

How to manipulate the Batch Job report view

The batch jobs report can be modified to add or remove columns, resize or change the order of the columns, sort ascending or descending, filter the results, and save these different views. The displayed information can be exported out of the system in order to do further analysis on user accounts.

Function	Description
Sort ascending/descending	Click on the column header to sort ascending or descending. Alternatively, click in the column header and select Sort Ascending or Sort Descending. An up or down arrow shows in the column header indicating the sort order.
Add or remove columns	Click in the column header and select Columns. Select the check boxes for the columns to be displayed. Clear the check boxes to remove the header.
Resize columns	Hover the cursor between the column headers to resize a column. Image
Filter	Click in the column header and select Filter. Select the filter options and click Filter. The filter options available depend on what type of column is selected. A white filter icon is shown in the header if the column is being filtered. To clear the filter, go to Filter and click Clear.
Change column position	Drag and drop columns to the desired position.
Group by a column	Drag and drop a column header to top blue bar that says “Drag a column header and drop it here to group by that column”. To remove the grouping, click the X next to the header name in the blue bar. Image
Scroll through pages	In the bottom left corner, use the scroll settings to: Go to first page Go to previous page Go to next page Go to last page Adjust the number of items per page: 15, 30, 60 Image
Refresh screen	Click Refresh in the bottom right corner. Image

Batch jobs report

To use the batch jobs report

How to manipulate the Batch Job report view

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