System administration dashboard
The system administration dashboard provides metrics about the operation and usage of the system. The elements or tiles in the dashboard displays a consolidated view of the following information:
- System license
- Default repository
- Full text search
- User sessions
- Library statistics
- Courier license
The colour of the tiles depends on the status of the dashboard element:
- Problem — red
- Warning — yellow
- Normal — green
- No thresholds — blue
The dashboard is located under My FileHold in both the FDA and Web Client. The dashboard can be made viewable by all users by enabling a permission setting. When enabled, the dashboard elements are hyperlinked for a user who belongs to the corresponding system role:
- System license — Links to licensing page and accessible to System Administrators role only
- Repository — Links to document repository locations and accessible to System Administrators role only
- Full text search — Links to full text search status page and accessible to Library Administrators role and above
- User sessions — Links to users page and accessible to System Administrators role only
- Library — Links to library level statistics and accessible to Read only role and above
- Courier license — Links to list of Courier licenses and accessible to System Administrators role only
To access the dashboard
- In the FDA or Web Client, sign in as a system administrator. Note that the dashboard can be made viewable by all users by enabling a permission setting.
- Go to My FileHold > Dashboard. The following information is displayed:
|
Element |
Description |
Status/Threshold |
|---|---|---|
|
System license |
Status - Status of the license. |
Activated (Green) Deactivated (Yellow) Disabled (Red) |
|
Time Limit- Date when the current license expires. Unlimited indicates that there is no date limit on license |
|
|
|
Repository |
Available space – Percentage of total repository space (not including threshold) divided by the usable repository space (includes threshold) in bytes. |
Normal threshold- greater or equal to 5%(Green) Warning threshold - between 1 to 5% (Yellow) Problem threshold - less than 1% (Red) |
|
Free space – Percentage of total repository storage space divided by the free storage repository space in bytes. |
|
|
|
Full text search |
Queue size – Number of documents in the full text search queue. |
Normal – less than or equal to 2 documents (Green) Warning – between 2 and 50 documents (Yellow) Problem – greater than or equal to 50 documents (Red) |
|
Number of words – Total number of words in the full text search index. |
|
|
|
User sessions |
Remaining normal – Percentage of the number of licensed concurrent sessions divided by the actual concurrent sessions in use now. Guaranteed sessions count as in use. |
Normal – greater than or equal to 10% (Green) Warning – between 2% and 10% (Yellow) Problem – less than or equal to 2% (Red) |
|
In use – Total number of concurrent sessions currently in use. Includes guaranteed sessions. |
|
|
|
Library |
Total documents – Total number of documents in library. Does not include library archive or previous versions. |
No threshold (Blue) |
|
Total size – Total size of the documents in the library. Does not include library archive or previous versions. |
|
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|
Courier license |
Last pack remaining– Percentage of last added Courier pack size divided by the available Courier units |
Normal – greater than or equal to 25% (Green) Warning – between 15% and 25% (Yellow) Problem – less than 15% (Red) |
|
Remaining units – Number of Courier units available across all license packs. Does not include locked or cancelled packs. |
|
To enable the dashboard for all users
- In the Web Client, go to Administration Panel > System Configuration > Settings > General.
- In the Dashboard Settings area, select the Allow dashboard to be visible to non-administration users check box. When enabled, the dashboard can be seen by all users in their My FileHold area.