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FileHold 16 brings new power and security to its Document and Records Management offering

August 21, 2018

FileHold Software has released FileHold 16 with an emphasis on helping companies be more productive in their paperless document workflow and approval processes, to increase the security of how users access documents and to make electronic signatures an integrated part of the document lifecycle.

Integration with Adobe Sign provides a new option to FileHold users to add an e-signature to documents stored in FileHold as part of the FileHold document workflow process. FileHold has always had an entry level e-signature solution to verify signer identity via email or a password. The new capability of Digital signatures from Adobe Sign use a certificate-based digital ID to authenticate signer identity and demonstrate proof of signing by binding each signature to the document with encryption.

FileHold has always had multi levels of user security to ensure users can only see documents they have the rights to see. In an unsecured IT world with security threats all around FileHold decided to go further and add Multi-factor Authentication to give additional security when accessing the FileHold library. The new multi-factor authentication feature strengthens access security by verifying the identity of all users with effective, strong two-factor authentication before granting access to FileHold resources.

FileHold 16 brings additional productivity tools to users including; a new workflow one-time review activity that allows a user to insert a review task "ad hoc” while in the workflow process. FileHold 16 has the ability to “assemble” new documents based on the existing documents in the library. There is a new level of document viewers that support additional file types and while using the viewer users can manipulate pages with tools such as page rotation, inserting and deleting pages.

Russ Beinder, FileHold CTO, said “This release has a strong emphasis on the security of our customer’s documents as well as advancing our ability to deploy efficiently and support our installs with even better diagnostic tools. IT managers will be excited about the new ability to simplify security when hardening their FileHold server. In FileHold 16.0 all our application modules now use the latest Microsoft technologies to simplify things like deploying secure communication protocols such as TLS 1.2. To learn more visit my blog at https://www.filehold.com/blog/18/08/filehold-160-has-reached-general-availability”.

Larry Oliver, President, said “the FileHold product roadmap is driven by our customers so every product release reflects the real world needs of our customers and prospects. These new features continue to make the paperless office and the security of our customers documents a reality.”

FileHold, www.filehold.com is a privately owned, Microsoft Gold certified, manufacturer of document management software for mid to large size organization. FileHold has over 21,000 seats in production throughout the world. FileHold software is the fast track to the “paperless office”, is easy to use, easily interfaces with third party applications, and is tightly integrated with Microsoft Office and SharePoint. FileHold empowers both deskbound and mobile workers to store and find their important documents, including e-mail, while maintaining tight version control and managed workflow. Sign up for a public demonstration of document management software.

For further information, contact Larry Oliver at 604-734-5653 loliver@filehold.com.