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Document Management Software Ensures Compliance

June 17, 2010

FileHold document management software helps companies in all industries manage and control their electronic documents. Companies who work in highly regulated industries such as Oil and Gas distribution must have the ability to archive and retrieve relevant regulatory documentation quickly and accurately.

Old West Oil Field Services has their head office in Grand Junction, Colorado and operations throughout the US. The company goal is to be the most respected and reliable Oil Field Service Company in the industry. Old West achieves this by: fielding the best trained and professional drivers, providing the newest, most reliable equipment, continually striving to keep safety a top priority and placing integrity above self in all they do.

To help meet their customer service goals Old West deployed FileHold Document Management Software to reduce invoice turnaround time. This allows their clients to know their costs almost immediately. FileHold has enabled Old West to greatly reduce its use of paper and subsequently its carbon footprint. Old West is proud to be a leader in their industry by setting the example of utilizing cutting edge software technology, like FileHold, to make the world we live in a better place!

Jon Labrum, from Progressive Business Consulting commented; "Prior to the installation of FileHold software Old West was duplicating paper and adding filing cabinets to store their documentation to meet regulatory requirements. With FileHold in place they can simply make a shortcut to the electronic document and use a guest login for the auditor to review needed documentation. This allows for an efficient audit that can be performed on site or from anywhere the auditor has access to the web. Old West no longer needs to carry physical cabinets full of files from office to office."

Larry Oliver, President of FileHold said "many organizations are attempting to reduce the volumes of paper they generate; it makes both economic and environmental sense to do so. Old West Oil Field Service is well on their way to the "Paperless Office". The ability to give auditors remote access to electronic documents is a big productivity gain; it saves travel time, mailing costs and in the end saves money.
 

About FileHold Systems

FileHold is a privately owned, Microsoft Gold, manufacturer of affordable document management software with over 7,000 seats in production throughout the world. FileHold software; the fast track to the "Paperless Office", is easy to use, easily interfaces with third party applications and is tightly integrated with Microsoft Office and SharePoint. FileHold empowers workers to store and find their important documents, including e-mail, while maintaining tight version control and managed workflow. Sign up for a free public demonstration of document management software.