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Document Scanning and Imaging Options

November 17, 2009

Document management software manufacturer FileHold Systems Inc. has added new document scanning and imaging options to the “Paperless Office”. Organizations today are trying to implement green practices which usually include a reduction of unnecessary paper proliferation.

FileHold helps companies organize their electronic information into secure, searchable and sharable archives. To complete the vision of the paperless office many organizations also want to convert file cabinets full of paper to electronic form. To help with the task FileHold has added connectors to Kodak Capture Pro and the Lexmark Document Distributor. These new connectors complement the existing connectors to scanning software leaders; Kofax Ascent Capture and EMC Quick Scan Pro. In addition to these certified connectors, to the world’s best scanning software, FileHold also supports integration with any network based Multi Function Scanners (MFC) through the FileHold “Watched Folders” feature.

As the paper documents are scanned into electronic form the scanning software facilitates the capture of metadata using Zonal Optical Character Recognition. This metadata, sometimes called tags, allows the FileHold software to automatically direct the electronic documents to the correct folders within FileHold. Once in the correct folders and files the document will inherit any user permissions or controls that apply. If OCR has been added to the document by the scanning software FileHold will fully index the document making it full text searchable. FileHold has powerful search capabilities that weigh the importance of full text search and metadata search to give intelligent search results.

Tom Newton, The Director of International sales at FileHold commented: “These new connectors give our re-sellers, located all over the world, even more tools to help their customers go paperless. Our business partners work with many different manufacturers of scanning technologies so we want to be flexible in giving them every possible option to work with.”

Larry Oliver, President of FileHold said; “From the beginning FileHold was designed to be an affordable, robust repository of electronic information. Getting information into FileHold is easy; no matter if it is a simple drag and drop from Microsoft Office, an importation from a fileshare using our XML based importation tools or the addition of electronic documents created by any document scanner.”

About FileHold Systems

FileHold, www.filehold.com  is a privately owned, Microsoft Gold, manufacturer of affordable document management software with over 6,000 seats in production throughout the world. FileHold software; the fast track to the “Paperless Office”, is easy to use, easily interfaces with third party applications and is tightly integrated with Microsoft Office and SharePoint. FileHold empowers workers to store and find their important documents, including e-mail, while maintaining tight version control and managed workflow. Sign up for a free public demonstration of document management software.