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Document Scanning, Tagging and Auto-Filing

July 03, 2007

Vancouver, British Columbia, Canada – FileHold Systems Inc, a developer of advanced document and record management software announced it has released the FileScan Bridge which adds automated document tagging and filing of scanned documents into its powerful, secure document management repository.

Document scanners have become less expensive and are pervasive; appearing on company desktops and networks. Business and Government want to convert paper documents into electronic form and store them in a secure location where they can easily be found at a later date. When documents are stored electronically costs are reduced through the reduction of storage and filing costs and the elimination of duplicate content. Without the means to securely store, manage and search for scanned documents the benefits of scanning will not be fully realized.

Larry Oliver, President of FileHold said “the process of scanning, classifying (tagging) and filing paper documents for easy recovery can be a labor intensive and time consuming process. In the past this work was often contracted out or performed by specialized scan operators or consultants. FileHold has made all of this easy with a single process that converts paper documents to electronic ones and automatically classifies (or tags) the document with metadata for future retrieval. These electronic documents are than filed to the appropriate location in the secure FileHold library. The end result is that scanned documents can be found and put to use quickly and easily by all employees in a company”

VP of Product for FileHold Systems, Ian Booth, said “the FileScan Bridge was created in response to our prospective customers who wanted a fully automated, cost effective end-to-end method of scanning, tagging, filing and retrieving paper documents.”

Many companies are scanning similar types of documents such as mortgage agreements or financial service contracts. By combining FileScan Bridge with low cost scanning software such as Captiva Quick Scan Pro customers get a total off-the-shelf solution. The FileScan Bridge can be configured to recognize the type of document being scanned and to capture the important metadata (tags) for each document. FileScan Bridge then uses the tags associated with the document to automatically file the document in an appropriate folder in the repository. The FileScan Bridge ships complete with training videos and documentation that will enable customers to install and configure it without outside help.

The FileScan Bridge is included as a core feature of FileHold document management software. FileHold software has a price point that fits medium sized business or can serve as a departmental solution.

About FileHold Systems

FileHold Systems is a privately owned company that was formed for the purpose of developing and marketing document management software. FileHold is a modern Microsoft based document and record management software solution that incorporates powerful, but easy to use, interfaces with bulletproof security and document storage capabilities. FileHold empowers the workers of mid sized businesses, departments of large companies and various levels of Government to create share and collaborate electronically on all of their important documents while maintaining tight version control and managed workflow.