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Document Workflow Approval Features

Jan. 3, 2007

Vancouver, British Columbia, Canada; FileHold Systems Inc, www.filehold.com, a developer of advanced document and record management software has released FileHold’07 with features to enhance document collaboration, approvals and workflow. These new features allow documents to be automatically routed through several authors, reviewers and approvers before being ready for general distribution.

FileHold helps companies reduce paper and stay in regulatory compliance. The advanced workflow and many other new features of FileHold are ready for shipping immediately.

Ian Booth, product manger for FileHold, commented on these new features “We have added to the powerful document management features already existing in FileHold by giving our customers the ability to quickly create pre-defined workflow templates consisting of document review and/or approval activities. Each activity can be pre-configured with task descriptions, due dates and sent to one or many observers, approvers or reviewers for action. When completing their tasks, reviewers add comments and have the option of attaching other documents as feedback. A record of each approval or sign-off is kept for each document version that has gone through an approval process. This is maintained within FileHold's log as a record of who has approved or rejected the document.”

Larry Oliver, President of FileHold, stated “Businesses today want to find ways to reduce the volumes of paper being processed through their enterprise. FileHold software is specifically designed to help companies dramatically reduce paper by managing documents in electronic form through their entire lifecycle. One of the most common uses of paper is to acquire approvals or obtain comments from several contributors on documents. Some of these documents are as simple as expense reports that need to be approved by a supervisor before being processed. More complex documents such as business proposals or contracts can often require both contributors and approvers to contribute to the final product. FileHold “advanced workflow and approval” feature provides an easy to use but highly structured way to capture these approvals and comments electronically. Users can have access to these electronic document and provide approval from anywhere they have access to the internet; this speeds the approval process and eliminates the need for any paper based processes.”

About FileHold Systems

FileHold Systems is a privately owned company that was formed for the purpose of developing and marketing FileHold software. FileHold is a modern Microsoft based document and record management software solution that incorporates powerful, but easy to use, interfaces with bulletproof security and document storage capabilities. FileHold empowers the workers of mid sized businesses, departments of large companies and various levels of Government to create share and collaborate electronically on all of their important documents while maintaining tight version control and managed workflow.

For further information contact Larry Oliver at 604-273-5653 loliver@filehold.com  .