The FileHold licensing model is like using a parking lot at your local mall or retail store. The registered licenses are the vehicles and the concurrent sessions are the parking spaces.
How Mobile FileHold can keep you connected to your organization’s processes.The Pain
You are a sales manager going to a trade show overseas. While sitting in the airport lounge, you only have your smartphone for checking emails. The good news is that your team has had an amazing morning, and they have been flooded with potential orders. The bad news is that without your laptop, you can’t check and approve the contracts. If you delay, you could lose the orders. If you try and find a business centre, you will miss your flight.
The e-form processing in FileHold helps you maximize efficiency with routine tasks.The Pain
You are head of your organization’s HR department. Each day, you have a dozen new applications on your desk, both emails with resumes and hand-written applications and you need to be able to have them be organized and accessible for other departments.
Your document workflow can be managed and monitored by the same secure application software that organizes and controls your documents.The Pain
Your project needs to make a badly needed purchase but your organization requires sign-offs from middle managers in multiple departments. Getting those signatures takes time and that may jeopardize your project.
For those of you with FileHold 14 or the few left on FileHold 12, now is a great time to upgrade. The version 15.2 minor release continues the vision of FileHold 15 with some enhanced features, improved technology under the covers, features that lower your cost of ownership, and a bug fix here and there.
How to get your confidential and time sensitive documents transmitted, for review and approval, to clients, business partners, and customers outside of your organization.The Pain
You emailed the document across town for your client to approve. Did they receive it? Did someone else read it? Did their IT department screen the attachment into the trash? Now, you get to spend your time on the phone to make sure – annoying your diligent clients and ignoring the rest.
FileHold DMS clients use standard internet protocols to access the server and it is increasingly common for customers to want access to FileHold over the internet. In some cases, this is the only way the server will be accessed. This generally means you will use the HTTPS protocol to encrypt your data and that requires some extra configuration on your FileHold server.
Integrating FileHold with a database is a great way to take advantage of single-sourcing database information with the document management software. For example, a customer is using Microsoft CRM and needs their users to associate a client with documents that are added to the library. The list of clients can be displayed as a drop-down menu that is dynamically populated from a central list of customers taken from an existing CRM system.
FileHold can pull data from various database sources in a variety of ways:
Starting with FileHold 15.2, Microsoft Word documents undergoing workflow can be converted to PDF format. Along with this conversion, it is possible to add a digital signature envelope protected by a certificate with a private key from the Windows certificate store on the FileHold application server.
Many customers require FileHold to be available at all times. Whether it is supporting a business-critical function or thousands of users, the need is the same. If documents are not available, employees are not able to get their work done.
Customers have a variety of options when licensing and deploying FileHold and some of those options address concerns of availability.