FileHold Blog

2020

Deal with the documents you need to keep but don’t need to see every day. Clutter is the bane of every office. Projects create paperwork or some other physical collateral that invades empty spaces and takes over desks. Discipline can help: strict filing practices can minimize the mess, but the piles...
No matter their skill level, FileHold makes it simple to locate vital information. Adding a document management solution (DMS) to your organization makes sense by any metric. Whether you need to move paperless, meet regulatory compliance, implement document organization, or ensure a controlled...

2019

Part of a series designed to help utilize the many features of FileHold more effectively. A common need in information management is to ensure that electronic documents cannot be altered. This used to be done by converting files to a non-editable format – such as sending Word to a PDF. This created...
FileHold is greedy. It keeps everything (maybe it is a hoarder). Whether it is the log of everything that happens to a document or the contents of the document itself, FileHold remembers. Since FileHold allows you to store any type of file, it makes no assumptions about the best way to know one...
This webinar is for organizations having large volumes of incoming invoices and want to automate the invoice approval process including eventual integration with their accounting system. This webinar demonstrates how a paper invoice is converted to electronic form, including capture of metadata...
From introductions to deep dives, have a FileHold demo today! The dreaded online software demo – you’ve read the literature for the company, looked at their website, and got lined up for your demonstration, only to realize five minutes in that you’re watching a live presentation of a narrated video...
In the transition from paper to electronic documents, file organization was never properly considered. With paper filing, although error prone and inefficient, at least offered logical and intuitive methodology. Specialized filing cabinets and folders became the standard throughout all industries...
Perhaps no organization moved more quickly into digital catalogues than libraries. The pre-computer index was the card catalogue. These enormous pieces of furniture housed index cards, with each book’s title, author, and subject typed on it, along with a unique filing number. There were typically...
Early in the lifecycle of a new FileHold installation, we often find customers who have a list of dropdown menu options they would like to add that is too large to be practical to add manually as a FileHold managed list, but too small to warrant maintaining in an external database. They could use...
So, your company has finally purchased a document manage software system. That’s great news! All of the documents in your office are now scanned or uploaded and stored electronically in a secure and centralized location. You can now quickly search and locate any type of document by date, name, ID...
Just in case you missed it, check out part 1 for an introduction to this topic. In part 1 we configured the FileHold application server to be able to decrypt any database columns encrypted with the SQL Server Always Encrypted feature. In part 2 we will help you find and encrypt a database column...
FileHold software uses standard application building blocks from Microsoft such as SQL Server, IIS and dot net in its system design. This makes it possible for customers to leverage off-the-shelf solutions that best fit their IT problems without impacting the FileHold application server. A common IT...
Here at FileHold we talk to many organizations every day who are looking for document management software. These companies are looking at document management for a variety of reasons; sometimes it is compliance, efficiency issues, organizational growth, disaster recovery, remote workers, etc. In...
Optical Character Recognition, or OCR, is a powerful and newly-affordable tool to convert scanned images into fully searchable text. In the last articles, we introduced you to OCR, and FileHold’s Server-Side OCR module. In this article, we will explore and how it will transform your digital...
Optical Character Recognition, or OCR, is a powerful and newly-affordable tool to convert scanned images into fully searchable text. In the last article, we introduced you to OCR and how it is used by FileHold. In this article, we will take a deeper dive into Server-Side OCR and its capacity to...
Optical Character Recognition, or OCR, has emerged in the last decade as a powerful and newly affordable tool to allow computers to convert scanned image into fully useable text. Likely you have heard this term before and may be wondering how it can be used with your business processes – this series...
Happy New Year! It seems like enough of 2019 has passed that a new blog post is in order. The idea of merge templates came to FileHold in version 15.2 as a part of the convert to PDF feature inside workflow. In version 16.0 the idea was extended to use them with Assemble for flexible document...

2018

You cannot turn on the television news or open a newspaper without learning about recent natural disasters hitting our world. Floods, fire, landslides, hurricanes and earthquakes seem to becoming more and more frequent. Definitely something we need to think about and plan for both from a personal...
It is that time again and there is a new release of FileHold to chomp on. If you are a FileCare customer the cost of upgrading on the same server is automatically included with your FileCare agreement. If you are still hanging on to version 14.x, time to get serious about scheduling your upgrade...
FileHold is capable of electronically managing and eliminating all paper processes in your office including organizing a social event such as a barbecue. (The following is a true story. The name of the company has been deliberately omitted.) It was a wonderful gesture, to show it’s appreciation for...