“There are over four trillion paper documents in the US alone and this number is growing at a rate of 22% per year” – PricewaterhouseCoopers
Has another year passed and your company has once again delayed its plans to buy a document management system? So what’s the hold up? Those important documents that are being stored in every nook and cranny of your office aren’t going to mysteriously disappear any time soon – or more importantly they may disappear by way of a disaster (fire, flood).
In fact, the problem is getting worse as the accumulation of documents continues to grow. It’s like a giant paper tiger is on the loose and wreaking havoc in your office. But, if it is any consolation, you are not alone in trying to grapple with this issue. A study by PricewaterhouseCoopers indicates there are over four trillion paper documents in the US alone and this number is growing at a rate of 22% per year or around 880 billion paper documents a year.
A document management system can help businesses tame the Paper Tiger, work efficiently and cost effectively in a paperless environment.
- Document scanning allows businesses to eliminate expensive storage space by transferring paper documents to electronic format.
- Electronic forms aka e-forms can replace old and inefficient paper processes. Business documents such as billing invoices, expense reports or job applications will no longer have to be entered manually. These types of forms can now be filled out and filed away electronically which saves time and eliminates slow and tedious manual processes.
- Version Control reduces the needless duplication of paperwork in your office. Document version control ensures that changes made to documents are not accidentally overwritten by other users. Also, all versions of a document are maintained on file for future reference.
- Electronic Workflows empowers employees in your office to quickly develop documents electronically that can be circulated to individuals and groups for review and approval. By electronically routing documents in this manner, office procedures and projects are completed on time and according to specification.
Aside from reducing costs, paperwork and improving office efficiency, the purchase of a document management system ensures your intellectual property is now securely managed in a centralized location.
So why ignore the Paper Tiger problem in your office any longer? Consider implementing a document management system and make the paper and electronic documents in your in your office secure and controllable once and for all.
To find out how FileHold can help manage documents in your office, register for one our free public webinars.
|David Knight is a FileHold Sales Consultant. He can be contacted at [email protected].|