Microsoft SharePoint and Integration with ECM

Friday, November 7, 2008

Advanced ECM
Until now, Enterprise Content Management products, such as FileHold, have been deployed primarily as a point solution or as a component of a line-of-business application. The trend is that many organizations are seeing their environments evolve into shared services frameworks and the
centralization of content management is one of the driving factors. It is important to point out that Microsoft typically does not develop vertical or point solutions; they develop applications, platforms and tools.

At first glance, Microsoft SharePoint appears to have functionality of an advanced ECM system. In many cases there are redundant functions with Commercial off the Shelf Electronic Document Management Software. However, extensive work is typically required to create an ECM solution from scratch on top of the SharePoint platform to obtain the functionality of an "out of the box" ECM solution.

FileHold Adds Value to a Deployment of SharePoint
FileHold's deep integration into Microsoft architecture means you already know how to use it. FileHold uses the familiar Explorer view paradigm and mimics your current office filing structure of Cabinets, Folder Groups, Folders and Documents. FileHold's "ease of use" results in a broader base of users using advanced content management functions with greater control and management of content.

FileHold "OUT OF THE BOX" provides:
Image Capture and Indexing
Library Services
Document Workflow
Security and Compliance

Things to Consider
FileHold recognizes the power of SharePoint but also realizes that more robust record management requirements are likely going to require a more mature tool for the foreseeable future. It isn't likely that Microsoft will grow SharePoint into a true enterprise content management system. ECM vendors will continue to dominate in the areas that SharePoint is not prepared to address.