Document Importation Services

The decision to implement a structured document management system is often made because the existing in-house systems of: shared network drives, filing cabinets, document tracking spreadsheets, email messages with attachments, or outdated groupware tools are no longer effective and have to be replaced. 

Many people spend hours per day looking for information. New hires, when coming to a company, must spend a lot of time learning where everything is stored and how to keep up with the many manual procedures for updating various documents. A focused document management software product like FileHold can eliminate these time wasting activities by simplifying document and record archiving processes.

Once the decision is made to purchase the document management software customers can receive assistance in the conversion of hard copy documents into electronic form and the importation of electronic documents from legacy systems into the electronic document management system. The professional services teams are experts in classifying legacy electronic documents and migrating them into the document management software en masse. FileHold will ensure this work is done in an organized fashion.

The following is a sample of the types of legacy documents and systems migrated on behalf of customers.

• Scanning and Imaging of Hard Copy Paper Files - Our document scanning consultants help companies scan, capture and index thousands of paper records into the document management system using document management and scanning software. Zonal or full OCR, as well as Adobe Acrobat PDF or TIFF versions. Adobe PDF is recommended in most cases.  Complete turnkey solutions are provided for scanning to take place at your location as well.

• Network File Servers - a variety of file servers can be imported from, and custom import scripts are developed so that relationships and metadata from documents can be driven into the profile system within the document management system. These scripts can then be run again, or modified by our customer's IT staff if they wish to import more files in the future.

• Obsolete, Poorly made, or Custom Document Management Software - Over the years we have replaced many different systems.  FileHold can end the frustration and make migration simple. Often, our customers had systems that made finding some files almost impossible. Your current document management system may be costing you money if it is slowing down your employees search for important business information.

• Groupware - Lotus Notes, Novell GroupWise - Lotus Notes, Novell GroupWise - We have extracted documents and forms from both of these popular Groupware systems.

• ERP Systems / Financial Systems - We can integrate your ERP or Financial system with the document management software. If your financial system is automatically generating invoices, purchase orders and other important information, we can easily create scheduled tasks that place these documents into document management system, so that they can be shared with authorized users. 

To learn more about how document management system could migrate your documents the document management software contact sales@filehold.com.