This section outlines the features provided by FileScan Bridge to ensure
the reliable and efficient collection and transfer of documents - scanned
& tagged by scanning and capture systems (including FileHold Scanning
solution, Kofax Ascent Capture or multi-function centers) into the secured
FileHold library.
The following features are provided with the out of the box with
FileScan Bridge;
Automated Tagging of Scanned Documents – Document
tagging is the process by which metadata is associated with documents
in attempts to further classify them for subsequent retrieval. FileScan
Bridge uses the metadata captured from scanning stations to tag documents
before they are sent to the FileHold library for storage. It does this
while still adhering to the document tagging classifications standards
as centrally managed by the FileHold
document management library for all documents. This allows companies
to take full advantage of all features provided by document
management and scanning systems that help automate the tagging
process such as zonal OCR and barcode recognition.
Automatic Filing of Scanned Documents – FileHold can automatically detect where a document should be filed in the FileHold library based on the metadata associated with the file thereby removing the burden of filing for the scan operator. Files can also be automatically sent to a single, pre-defined folder on the FileHold library for further processing.
Automated Full Text Indexing & Searching of Scanned Documents
– Full text indexing enables users to search for a word or phrase
inside the body of a document when its stored in the library. Optical
Character Recognition features of third party systems can convert scanned
paper files into text editable, searchable, electronic documents. FileScan
Bridge will automatically recognize this text and add it to the FileHold
search index making it instantly searchable in the FileHold Library
using FileHold’s Full Text Search engine capabilities.
Distributed Scanning Support - Scan From Anywhere in the World – FileHold supports distributed scanning environments allowing scanning to occur from scan stations located anywhere in the world. Scanned documents are automatically sent from FileScan Bridge at the scan station to the central FileHold Document Management Library over the web without need for being on the same network, domain, office, LAN or WAN. FileScan Bridge is designed for the safe, reliable, simultaneous transfer of very large files to the FileHold Library.
Scanning Process Job Automation – FileScan Bridge keeps
paper flowing from the scanner into the FileHold library by constantly
monitoring for new scanned documents, automatically tagging scanned
files and automatically sending these files to a destination in the
FileHold library. FileScan can be configured to handle different types
of batches - such as batches of scanned invoices, purchase orders or
checks – differently.
Scanning Logging & Reporting – FileHold’s robust
error logging and tracking of all scanned documents ensure failsafe
delivery of documents from scanning stations to the FileHold Library.
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