FileHold allows library managers to define and manage a pick list that users can select from when tagging documents. For example a 'Products' pick list can be created that manages a listing of all products sold by the company. The pick list can then associated with any different document types in the system (e.g. engineering and marketing documents). Now anytime a user adds an engineering or marketing document they can quickly tag the document by selecting a product name from the products pick list. Here are the features of the FileHold pick lists;
- The values in the pick lists can be managed centrally or can be
retrieved from a third party datasource.
- Pick lists can be associated with any number of different document
types and can allow users to pick one or allow many selections when
meta-tagging documents.
- Pick lists dramatically reduce the time it takes for a user to tag a document while ensuring that metadata is kept consistent (normalized). This avoids the situation with text only tags where - for example - users misspell a company name 4 different ways when tagging documents.
