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Features for System Administrators

Features for the hassle-free deployment, maintenance & support of FileHold

100% Microsoft Technologies Based Solution

FileHold is designed to integrate into your Microsoft front office applications like Microsoft Office and your desktop environment as well as back office systems and network domain authentication systems like Active Directory, LDAP and NT Domain.

Ease of Use Ensures Fast User Adoption

Years of real world usability testing and feedback have allowed FileHold to design, develop and deliver a solution that is quickly understood and adopted by all types of users, from casual users of the system, through document authors, publishers, reviewers and approvers all the way to power users and administrators.

Web Services Oriented Architecture & API

Delivers a highly available, scalable, redundant platform on which to support libraries containing millions of files and documents. Written entirely in ASP 2.0, C# and leveraging the power of Windows 2003 Server (and Windows 2003 Server R2) Server running IIS 6.0 and the MS SQL 2000 or 2005 Database products. FileHold '08 has made improvements to its API making integration with 3rd party systems even easier.
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Guest Account Support

FileHold '08 provides the ability for system administrator to provide ‘Guest’ accounts to users needing to access the document library. Guest accounts are ideal for low use employees, non-employees, partners, or vendors that are not part of your internal network but still will need access to specific documents or areas in the library. Unlike registered user accounts, more than one user can access the library at the same time through a guest account. To ensure security standards are met, all users accessing the library with a guest account are restricted to having read-only access to documents. Guest account users can be easily configured so that they can only see and access specific documents and folders in the library.

ClickOnceŽ "No Touch" Deployment & Maintenance

FileHold's Desktop and Office integration utilities are built with Microsoft's .NET 2.0 technologies with support for Microsoft's "Click Once" installation and deployment system. This allows IT personnel to install and manage FileHold's desktop components from Network Management Consoles / tools to greatly minimize IT overhead and support costs.

 

Fast User Rollout with Optional Directory Server Synchronization

FileHold allows for the quick rollout and synchronization of FileHold users or groups with user or group objects in Active Directory, LDAP or NT Domain directory servers. Once synchronized, both users and groups can then be assigned to functional roles within the FileHold application. Supports the management of external users that do not belong to the domain (for example, customers, resellers, consultants, and other external users of the system) but still need access to the files contained within the library. Contact sales@filehold.com for more information and pricing for this option.
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Powerful, Flexible Roles Based Security

Administrators can easily control access to functionality & content within FileHold by assigning users or groups to system roles. FileHold ships with 5 pre-defined roles for Read Only users, Publishers, Publisher + Delete Users, Library Administrators and System Administrators. Flexible authorization management system allows for roles or features to be enabled or disabled based on business need. When rolling out a system, Administrators can limit functionality of the system and add features to the user experience over time to minimize training and complexity.
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Roles-based Content Security

FileHold provides Group and Role based management of user access to system functionality, as well as access to documents, files, content and records stored and protected within the system.

Fast Setup & Configuration

FileHold is designed to be installed within hours not days. Configuration is typically performed in a few days or more depending on the amounts of documents to be imported, and how many dozens, hundreds or thousands of users that will be using the system.

Multi-Lingual User Interface

FileHold '08 now supports the easy extension of the FileHold application to support interfaces running in languages other than English. This multilingual support applies to the FileHold Web client, FileHold Desktop application and Microsoft Office FileHold clients. The language to be displayed for the FileHold application is automatically set based on the language settings of the user’s operating system. Both single and double byte character sets are supported.

Remote Administration via Web Browser

All system and library administrative functionality can be accessed remotely using a standard web browser over the Internet or through the companies LAN or WAN. SSL and VPN support further secure remote user and administrator access to the system.

Single Sign-On Integrated Authentication

FileHold is a Microsoft standards based system that can be set to automatically sign-on and authenticate users to the FileHold server using their domain credentials.

System & Information Security

FileHold supports SSL 128 bit support for session encryption when communicating with the FileHold server. Strong security protects the electronic file storage repository that is managed by FileHold's Library Services.

Integrated Help System

Context sensitive help system shortens the learning curve and accelerates system adoption for end users reducing the support burden for network administrators.

3rd Party System Integration

Provides ability to quickly connect other content management, scanning, accounting, ERP or CRM systems to FileHold '08 resulting in a streamlined document archiving and management process.
Learn More About 3rd Party System Integration