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Whats New in FileHold

The following is a list of new or improved features that are part of the FileHold '08 release. the next release of FileHold document and record lifecycle management software.

1. Full Featured Document Viewer - NEW

FileHold 08 introduces an optional document viewer providing all in one viewing, markup, redaction, annotation, watermarking, printing and publishing of documents stored in and out of the FileHold library. FileHold document viewer features include;

 

1.1. Support for Over 150 File Formats – Supports viewing of over 150 CAD, image and document formats, including Microsoft Office, PDF, and 45 EDA \ ECAD\ PCB formats. Additional features for CAD file formats include support for layers, management of object attributes, measurements with geometry snapping and printing to scale.

1.2. Document Printing and Watermarking – Print virtually any native format, from Microsoft Word and PDF to AutoCAD and MicroStation using the integrated document viewer. Apply template or custom watermarks to documents prior to publishing, distribution or printing.

1.3. One Click Publishing to Adobe PDF, TIFF or Autodesk DWF – Publish any files stored in the FileHold library to Adobe PDF, Tagged Image File Format (TIFF), Autodesk Design Web Format (DWF) or Content Sealed Format (CSF) in one simple click.

1.4. Document Markup and Annotation - The viewer supports all the markup tools you need when marking up and annotating documents. Markups are saved as separate XML overlays, so the original document is never touched. Markups can be burned in at publish time for easy, secure distribution.

1.5. Document Redaction - Document Redaction allows you to securely hide and password protect sensitive document (words, pictures or pages or anything else) from view and text search. Redaction layers are saved as separate XML overlays so the original document is never touched. Redacted areas can be burned in (to PDF, or CSF) at publish time for easy, secure distribution.

1.6. Measurement Tools - Measurement tools supported include measurement takeoff count, auto-scaled calibration, line, rectangle, and polygon/area measurements and snap to drawing surface tools.

 

2. Smart Check Out / In Streamlines Document Versioning- NEW

With Smart Check Out if a user opens a document and begins to make edits to it without checking it out of the library FileHold prompts them to do so the first time they save. With Smart Check In if the user saves or closes their document without checking it back into the library FileHold prompts them to do so. Smart Check Out / In makes versioning easier and faster for all users, ensures version history for a document is maintained, prevents files from being orphaned on user desktops and ensures the FileHold library is the ‘single version of the truth’ for all your corporate files.

3. Assign Access Rights at the Cabinet or Folder Level- NEW

In FileHold ‘07 the extent to which a user can access (read, add, edit, delete) documents in the FileHold library is based on the Role (Read only, Publisher etc) the user is associated with as set globally by the system administrator. With FileHold ‘08 system and library administrators can now assign access rights (roles) for users at the cabinet or folder level overriding the rights inherited from the global setting or parent cabinets (in the case when roles are assigned at the folder level). This means that a user can have different levels of access to documents in different folders in the same cabinet introducing far greater flexibility and control when managing document security in the FileHold library. This improvement enhances FileHold’s existing ability to restrict users from accessing document in any folder as managed by cabinet and folder memberships.

4. Drag & Drop Emails from MS Outlook to FileHold - NEW

Microsoft Outlook 2003 integration has been significantly improved as users are now able to drag and drop multiple emails (with attachments) from Outlook to the FileHold Desktop Application for quick addition to the FileHold library.

5. Working Offline? Synchronize Your Files with the FileHold Library- NEW

FileHold can now synchronize files stored on your local computer with files in the FileHold library. It does this by comparing if the versions of files on your local machine are more recent or older than the ones stored in the FileHold Library. Synchronization can be used to automatically get newer versions of files from the library, check in all files the user has updated locally back to the FileHold library or remove any local files that are duplicates in the library.

6. New Look, Feel and Friendliness - NEW

The FileHold Desktop Application has undergone a complete user interface transformation making it easier and faster for all users needing to add, search for or access corporate documents from the FileHold library.

7. Group and Sort Documents in Folders by their Metadata- NEW

Users can now quickly group files in any folder using any of the metadata fields displayed in the folder. Once grouped files can then be quickly sorted using the columns displayed.

 

 

 

 

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