Document Management Software - Manage and Organize Features

Features that support document organization and collaboration

Customizable, Secure Filing Environment That Mirrors Your Office Filing Environment: The FileHold Document Management Software: filing structure mirrors your physical office filing environment. File cabinets contain drawers that contain folder groups and / or folders with documents. The FileHold Library Administrator's have the ability to centrally manage the first 2 levels of the filing structure (Cabinets and Drawers) forcing users to store documents in appropriate areas of the library. This controlled document filing software approach ensures that users can easily browse for documents in a logical and efficient fashion. Learn More About document scan and management software at The Document Filing System

Document Version Control: FileHold document version control software provides: check in / checkout ability preventing documents from being overwritten or deleted as documents are updated by more than one party. All versions of a document are maintained by the document management software in the event that a rollback is required. Users are able to check out/in documents from any FileHold client including a standard web browser, from within Microsoft Office applications or using the FileHold Desktop Application. Learn More About document scan and management software at Document Version Control

Document Linking and Shortcuts: Document to document linking allow users to link and organize files in logical groups. Users can quickly view a listing of all parent or child document relationships with a document no matter where the linked files reside in the document management software. The ability to create document shortcuts to documents frequently accessed is fully supported. The document tray utility makes it easy to manage the links and relationships between files located across the FileHold library. Learn More About document scan and management software at Document Linking - Compound Document Management

Subscriptions, Alerts and Reminders: FileHold document management software allows users to subscribe to and to be notified of edits or new versions to files or changes to folders they have subscribed to. When an existing file is updated or a file is added to a folder, the user receives email notification to their email client that the change has occurred, who has changed it, and a secure link to directly access the document. Users are also alerted within the FileHold Web and Desktop clients through the notification list. Users of the document repository can also set reminders on documents that need attention in the future. Learn More About document scan and management software at Document Subscriptions

Saved Searches / Smart Folders: The document management software allows users to save simple or advanced search queries as Smart Folders. When opened, the search is run providing users with an up to the minute view of the content in the document management software that matches the search criteria.

Personalized Folder and Search Views: Users of FileHold document management software are able to personalize the folder and search result displays and choose to include critical metadata fields where appropriate.

Document Staging and Publishing Areas: Staging and collaboration areas for documents can be quickly created in the document management software as they are being worked upon. Once reviewed and approved, documents can be moved or linked to publishing folders meant for wider distribution and be protected from change or accidental deletion.

Virtual Folders: Virtual Folders allow FileHold document management software users to aggregate files throughout the library into their own personal "views". For example, a Project Manager might have a virtual folder containing project documentation, project legal contract documents, invoices, design documentation and emails even though each document is stored in different locations of the library.

How to Cope with the growing volumes of Electronic Documents: Companies today are overwhelmed with information that comes at them in many formats mainly mail, electronic documents and forms however paper based document still exist and need to be dealt with. FileHold document management software transforms both hard copy and electronic document based information into knowledge assets that become instantly usable by the company workforce. FileHold document management software provides an easy and consistent way for you to profile both paper based documents and electronic documents. FileHold document tagging software provides a friendly indexing (metadata) schema that has been establish based on user preferences. Consistent document indexing combined with powerful full text and profile search capabilities allow users to take control of electronic and paper based documents. FileHold electronic document management software, gives a company the ability to create an electronic documentation system that allows you to store and retrieve these documents in a manageable way.

Managing Version Control of collaborative document development: All companies, through collaborative work processes, create electronic documents, some small and some extremely large. Often the creation of these documents is the reason the company exists and these documents represents their work product. A constant challenge is keeping track of where the documents are and who was the last person to work on them - what has each author contributed? Document version control ensures a company knows where their documents are and what version is being worked on. FileHold document management software saves time, decreases process latency and increases efficiency by structuring document workflow. Digital document management security ensures that all versions of a document are preserved while at the same time giving instant visibility to the most recent iteration.

Document management software, anytime, anywhere - the fast track to the paperless office: FileHold document management software is a web based business application that is easily and quickly deployed throughout a company, FileHold systems are typically deployed in about 1 day. The software is accessible via internal networks or over the web all in a manner that is cost sensitive to today's shrinking IT budgets. FileHold document management software resides on your server inside your IT infrastructure and leaves you in control of your knowledge assets. Access to documents is tightly controlled by elaborate user rights that only your Administrator or Internal Librarian can assign. FileHold document management software is an all encompassing electronic documentation system that is easy to install, easy to deploy, has a rich feature set all at a very low cost (affordable). For more information the fast track to the paperless office contact .