Paperless Office Software Business Benefits

Document Management Software is the fast track to the paperless office and has business benefits for every employee in an organization. The following are a few of the benefits different workers may realize. To review FileHold case studies and white papers, click here. To see product screenshots of FileHold, click here.

To learn how your business can benefit from a paper office implementation, click here. To learn about implementation and support packages, click here.

For End Users - Document Management Software benefits end users working or managing documents throughout the paperless office document lifecycle.

1. Centralized file storage - Provides a centralized repository to maintain current and effective versions of critical business documents.
2. Document Lifecycle Control and Audit Trails - FileHold's Document Management Software provides a structured way to track documents as they move through the document lifecycle. Version control and audit trails provide control and accountability as to when and how documents where modified.
3. Find Vital Documents Faster - Document Management Software advanced document search and retrieval features ensure that users are more productive than ever before as the search time for vital documents decreases dramatically.
4. Distribute Information Faster - FileHold's web based document management software makes it easy to distribute documents to employees and 3rd parties as they access files in a secured, central location using a standard web browser.
5. Simple to Use - The simple and intuitive interface ensures that users can take full advantage of the scanning and document management features with little or no ramp-up time. Visit the on line documentation.
6. Information Sharing & Collaboration - Teams need to communicate, share files, and work together in order to get their work done. Additionally, team members often need to work with people from other teams and divisions to complete tasks. Our online document management helps you find, communicate, and collaborate with people no matter where they are located.
7. Task co-ordination - Ability to centralize work tasks to be completed on documents, files or projects and to quickly bring workers from all sides of a project on the same page.

For Managers - Document Management Software benefits business managers looking to improve the efficiency of their company, department or business unit through a paperless office solution.

1. Increased Employee Productivity - accessibility to data across business lines dramatically improves employees' decision and reaction times. The result is decreased operating costs and faster time to market for products or services.
2. Tangible ROI -improving the efficiency of your team or department through improvements in employee productivity by using paperless office procedures ensures the return on your software investment is significant and cost effective.
3. Low cost of ownership - an affordable, web-driven paperless office solution that doesn't require extensive service, support, networking or user training keeps the total cost of system to a minimum.
4. Connecting Islands of Data - Document management software allows a business manager to consolidate and connect islands of documents and data that may be littered across their internal (LAN or WAN) networks. Bringing these islands of information into one place results in a more effective workforce as users need only look to one location to find the information they need.
5. Increased customer satisfaction - provides customers, partners, suppliers, distributors, resellers and other 3rd party's access to relevant documents to keep them satisfied.
6. Reduced operating costs - Paperless office software helps reduce the costs associated with mailing, printing, paper, photocopying, filing, storage space and telephone calls. To learn more about document scanning, click here
7. Employee Enablement - FileHold paperless office software gives employees access to tools and data through a web interface allowing them to retrieve critical working documents wherever and whenever they need them. For example, the document management server can act as a central library providing current information about employee benefits, policies, and payroll in a place where employees can find it easily.

For System and Network Administrators - Document Management Software benefits IT Managers and Network Administrators responsible for managing their companies' information systems.

1. Easy to Administer - Emphasis on community maintained applications distributes the administrative burden to the end users freeing up precious IT resources. To learn more about administration, click here.
2. Rapid Deployments & Automatic Updates Without Visiting Workstations - FileHold is a server based solution accessed by users through web browsers. System wide updates can be rolled out immediately as updates need only be applied to the FileHold server. To learn about FileHold technology, click here.
3. Remote Administration Support - FileHold browser-based system management tools include interfaces which allow for complete system administration to occur remotely.
4. Easy to Deploy & Setup - Document Management Software can be deployed to a central server in less than a day. Users can immediately access the software using a standard web browser.
5. Fast Account Creation for Large Organizations - FileHold allows for the import of user accounts from LDAP, NT Domain or Active Directory servers allows for quick rollout to large user groups. For information on AD integration, click here.
6. Secure Intellectual Assets - allows for the secure control and authorization of internal (company) and external (partners, suppliers, customers etc) users as they access documents. FileHold security allows for the tight control of who can access what information and the degree of access they can have (read, add, edit, delete or Admin).
7. Low Cost of Ownership - an affordable web-based solution requiring minimal licensing fees, networking infrastructure or training ensures low cost of ownership. To learn how to buy, click here.

For Document Librarians - Document Management Software benefits library managers and Document Administrators responsible for maintaining the integrity and control of documents within the organization. To learn more about document librarian paperless office "best practices", click here.

1. Storage Hierarchy Control - Allows library administrators to manage the highest levels of the document folder hierarchy (ensuring files are filed appropriately) while still allowing the end users to be self-sufficient adding content and lower-level folders and categories.
2. Controlled Vocabulary Management - Centrally managed document profiles ensure that documents are indexed according to company standards. Forcing each user to meta tag each document before adding it to the system ensures that a minimum of information is captured on each file.
3. Document Lifecycle Control and Audit Trails - Document Management Software provides a structured way to track documents as they move through the document lifecycle. Version control and audit trails provide control and accountability as to when and how documents where modified. This is essential for governmental regulatory compliance.
4. Secure Documents Across the Enterprise - Allows for the secure control and authorization of internal (company) and external (partners, suppliers, customers etc) users as they access documents. FileHold security allows for the tight control of who can access what information and the degree of access they can have (read, add, edit, delete or Admin).
5. Connecting Islands of Data - Document Management Software allows business manager to consolidate and connect islands of documents and data that may be littered across their internal (LAN or WAN) networks. Bringing these islands of information into one place results in a more productive workforce as users need only look to one source to find the information they need.