Workflow Document Management Software: Document Workflow Review
Activity Overview
Along with the document
approval activity, the document review activity ships as part of FileHold
workflow. The review activity is designed to facilitate the collection
of comments and feedback on a document from other system users. This activity
can be used alongside one or more review or approval activities as part
of an workflow template or when initiating ad-hoc workflows. The review
activity must be included in a workflow and cannot be used stand-alone.
Unlike the approval activity the review activity does not
have the same rules for activity termination. The review approval activity
is considered complete once all participants have completed the task of
reviewing the document and providing comments and or feedback documents.
The following diagram provides an overview of the review activity. For
purposes of clarity this diagram assumes that the activity is included
in a workflow and the workflow wrapper is not shown.
- Once a review activity begins document tasks are automatically routed
to the participants and appear in their personal task list. Email notification
alert users when they are assigned a new task of reviewing a document.
The activity starts if it is the first activity in a workflow or when
the previous activity is completed.
- As the activity progresses participants complete their review tasks
by providing comments and / or attaching feedback files to the document
being reviewed. All comments and feedback files are routed back to the
initiator so they get the feedback they need to continue working on
the document.
- Once all participants complete all of their review tasks the activity
is completed. The next activity in the workflow will then begin. If
this is the last activity in the workflow the workflow will be marked
as complete.
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