Workflow Document Management Software: Document Approval Activity
Logic FAQ
How does a document version 'Approved'?
For a document to be considered approved it must pass through a workflow
with at least one Approval activity and all users in the approval activity
must approve the document. The workflow must successfully complete before
the document is flagged as Approved. A document is not flagged as approved
if the workflow is still in progress.
Do all participants in an approval activity have
to approve the document before the activity is complete and the next activity
begins?
Yes.
If a version of a document is not approved, can
the same document version be sent through a subsequent workflow and be
approved?
No. If a version of a document has not been approved it is for a reason
and it cannot go through a workflow again to be approved. A new version
of the document will have to be added to the system before it can be approved.
This means the document will have to be checked out and back into the
library.
What happens if a participant does not approve the
document?
The activity automatically ends (even if some tasks have not yet started)
and the workflow is cancelled, the document is set as not approved.
What if my workflow has 2 approval activities and
is approved by all participants in the first activity but not approved
by one participant in the second activity?
When the participant in the second activity rejects the document the activity
is terminated, the workflow is terminated and the document is flagged
as not approved.
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