Document Management: Full Text Searching for
Documents in the Library - FAQ
How can I search using Full Text Search?
By default, the simple search form searches the library using
the full text search engine. There are two locations where you will find
the simple search screen. The first is by clicking on the 'Search &
Smart Folders' node on the library tree. The simple search form that appears
allows users to search the contents of the entire library using the full
text search engine. The second is the search field in the top right hand
corner of a document folder. The below screen shot shows the simple search
field (highlighted) from the 'Search & Smart Folders' node of the
library tree in the FileHold Desktop application.

What operators can I use with full text search?
The following operators can be used when searching using full
text search;
What about the Stemming, Fuzzy, Synonym and Phonic search features when
I am conducting a full text search?
Yes. FileHold supports all of these search features. Here are
descriptions of each.
- Stemming - Finds grammatical variations on endings,
like applies, applied, applying in a search for apply.
- Fuzzy searching - Finds words even if they are misspelled.
A search for alphabet with a fuzziness of 1 would also find alphaqet.
With a fuzziness of 3, the same search would find both alphaqet and
alpkaqet.
- Phonic searching - Finds words that sound alike,
like Smythe in a search for Smith.
- Synonym expansion - Finds word synonyms using a comprehensive
English language thesaurus
Because these search methods can impact search performance the ability
to search using Fuzzy, Synonym and Phonic searching is a global setting
as configured by the library administrators of the FileHold system. Please
contact your library administrator to see if your system is configured
to use these document searching features. Use the following link for more
information on how to configure
the FileHold search engine.
What does the 'Relevance' field mean in the search results?
The relevance value (expressed as a percentage) is an approximation
of how close the document is to the search criteria the user searched
for.
Does the full text search engine search for EVERY word I entry in the
query. What about really common words like 'the' or 'at' ?
FileHold ignores common words or characters as they tend to slow
down searches without improving the quality of the results.By default
the following words, if entered into the search string are passed as part
of the query to the search engine. [ I , a , about , an , are , as , at
, be , by , com , de , en, for , from, how , in , is , it , la , of ,
on , that, the , this, to , was , what , when, where , who , will , with,
und, the, ]
When are documents indexed by the full text search engine?
Documents are indexed by the full text search engine on a schedule
as set by the library administrator. This schedule can be set as frequently
(every minute) or infrequently (once a week and anywhere in between) as
required to support search activities of users. You will not be able to
locate documents until such time as a document is indexed by the engine.
What user activities will result in the full text
search engine to be updated for a document?
The following user activities trigger the full text index to be updated
for a document;
- New document(s) or a new version of a document is added to the library
(both the documents Metadata values and the document content will be
indexed).
- Metadata values that are associated with a document are edited (the
new Metadata values are added, the old values are removed).
- A document is deleted from the library (both Metadata Values and
content index entries associated with the document shall be removed).
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