What is a FileHold Group?
A FileHold group is a group created, named and defined with
specific user membership for the purposes of providing a group of users
a specific level of access to system functionality. This group is given
a Role that a System Administrator selects from the FileHold default roles.
In many organizations a FileHold group maps cleanly to a department or
a project / product group.
The master list of all folder groups is accessible from the System
Admin > User & Group Management > FileHold Groups menu
option. The master list of FileHold Groups will appear.
When the system is first installed the pre defined groups
that are named exactly what they are allowed to do, and a more customizable
name like the QA Group (an example of a custom group name). You can name
the Group however you wish, and we recommend placing in the Description
field the function or purpose of this group, this will help administrators
remember what the Group is for before adding new members or updating existing
To view the properties of the FileHold Group click on the
arrow beside the group name and select the properties
option.
With the group properties form shown you can see the group
role and the membership associated with the group. Members of the group
are given access to content the system based on the role setting for the
group.
If a user belongs to more than one FileHold group they
will inherit the access level of the higher group. For example if a user
is assigned to the marketing FileHold group (associated with a Read Only
role) and the sales FileHold group (associated with the publisher role)
they will have full publisher rights to the document library.
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