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Repository Locations
The document repository can be split into multiple physical locations to improve scalability. This feature is controlled by a licensing option. If this optional feature has not been purchased, the Add Repository button will be disabled.
Once a repository location has been added, new files will be added to it immediately. Repositories containing files cannot be deleted.
In order to balance the load of adding/downloading files between multiple locations and ensure that files are distributed in a sensible way between locations with different level of free space, a semi-random algorithm will be used to select the location for a new file. Repositories that have been marked as read only will not have files added to them; files can only be downloaded.
When all locations reach the threshold, it is not possible to add any files to the system and all uploads fail with an error message. The System Administrator should immediately add a new location to the system or to provide more free space on one of the disks.
WARNING: Contact FileHold support prior to moving the file storage path. Moving the file storage path location initiates a re-indexing of the entire Full Text Search feature.
WARNING: The FH_Service account must have full access to this location. If your collection is large, use Robocopy or another method to move the collection to the new location. Using Windows Explorer and "Move" is a recipe for disaster as files can be lost in the process. Always use the copy function. When the copy is complete, compare the original and new locations for an exact/identical File/Folder count. Check and double-check this before doing anything else.
To access the repository locations
- Log in to the System Administration area and go to Global Settings > Repository Locations.
To add a repository location
-
Click Add Repository.
-
Enter the following information and click OK when finished:
| Field Name | Description |
|---|---|
|
Path |
The path of the physical location. |
|
Capacity |
The total size of the disk in TB, GB, or MB. This will be automatically calculated by the system. |
|
Free Space |
The amount of free space on the disk in TB, GB, or MB. This will be automatically calculated by the system. |
|
Threshold |
The amount of reserved free space on the disk. The default value is 15% of the total disk capacity. You cannot set this limit to less than 10% of the remaining free space on the disk. |
|
Read Only |
When selected, documents cannot be added to this physical location. This option can be selected when the disk has reached its threshold. When clear, documents can be added to this physical location. You cannot mark all locations as read only. There must be at least one disk that is writable for the addition of files into the system |
- In the Repository Locations main page, you need to finalize the addition of the repository location by clicking OK or Apply. If necessary, the Full Text Search index is re-initialized after applying any changes such as a change in repository path.
NOTE: In versions prior to FileHold 12, only one document repository was able to be used. Storing the repository in a single location limited the repository size to a single disk drive which is about 2 TB. The storage location was set in the System Administration area > Global Settings > General Settings page.