Repository Checker

 This tool within FHInstrumentation checks for missing files and orphaned files within the technical repository of the Document Repository

• A missing file is something that is no longer found, but can be recovered from data backups. Files can go missing because of hard drive issues that cause data corruption, antivirus securitysoftware that is set to automatically removeor quarantine threatening files but is not set to alert an IT administrator to investigate the issue, or other reasons.
• An orphaned file is a file that has been found wihin the repository, but should not be in the repository. These can be removed.

 

 

 

 

 

 

 

Click Start to begin

Fill out the Database or Database\Instance information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Then click Next and ensure that the correct path to the DocumentRepository is displayed. Click Include Deleted documents if you wish to ensure that documents deleted from FileHold are checked as well.

Make sure no users are accessing the system before you do this!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If all files are in their right place, and there are no orphaned files or missing files - you will see this message.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In this example - there is an orphaned file. You can then select the orphaned file and click Delete File

This can be from when the FileHold Service account does not have the right permissions to remove a file.

 

 

 

 

 

 

 

 

 

 

 

In this example - there is a missing file in the left hand side, you can do one of 2 things:

1) Assign New

• This option requires you to find the missing file from your data backups so you can place that on the server desktop, and then use this option to browse to the file so the tool can place it in the correct location within the DocumentRepository
• You could also simply create a PDF or MS Word etc document (you must have the same extension) that says - this file is missing and could not be recovered from data backups.

2) Assign Empty

• This places a blank file using the same file extension into the correct location so that the Document Repository is repaired.