Document Usage Log

Document usage logs provide a permanent record of all of the interactions that users have with individual versions of a file stored in the document management system. You can quickly search the entire database to reveal all interactions that any user has had with any document and when the interaction occurred.

Library Administrators can search and view usage of files even after the file has been deleted. This functionality is critical when complying with records management standards.

Note: Reports can be run against various actions and events, as well as keywords and other items to bring up detailed reports of users, what files they have accessed and what they did to the files.

To view the usage of a document

1. Go to Library Admin > Library Utilities > Document Usage Log.

2. In the Search the Document Usage Log area, enter the following criteria:

• Document Name Contains — Select the check box and enter whole or part of the document name.

• Type Contains — Select the check box and enter the schema name.

• Action Type — Select the check box and select the action that was taken on the document such as checked in, checked out, downloaded, linked, and so on.

• Action Date — Select the check box and select the date range from the date picker.

3. Click Apply Filter.

The list of search results will appear with all the actions that has been taken on the document.

Note: This same usage log can be viewed at the document version level by selecting the view history option, selecting a document version and clicking the usage button. See Version History for more information.

See Also:

Recovering deleted documents

Changing the cabinet/folder owner

Changing the document owner

Checking in for a user

Viewing the version history