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Watched Folders in the Document Management System
Watched Folders provide a way to automatically move electronic files into the document management system. Users can pre-set a path to the watched folder and are free from waiting to manually transfer files into the system.
Users have the ability to create a watched folder. Once created, files that are put into that watched folder can automatically become associated with an existing document schema, associate metadata, and then sent to a folder existing in the document management system file structure.
The FileHold desktop application can be configured to watch different areas of the network for recently scanned or saved records and queue them for importation into the electronic library. After records are imported the original source files can be removed to avoid content duplication.
The watched folder utility is ideal for importing scanned files outputted from scanners, digital copier, fax machines or multifunction centers that are configured to scan records to the network.
Learn more about our Scanning and Imaging technologies here.