Document and User Tracking Logs in the Document Management System

The document management system provides document and user tracking information to allow organizations to be in compliance with the toughest standards.

The document management software access and usage logging, ensures that all user interactions with documents are tracked and can be reported at any time. Information tracked by the document usage logs include:

• Tracking all document usage and actions by document version number.
• Tracking who created each version of the document and when they created it.
• Tracking any workflows that the document version has gone through as well as the results of the document workflow including feedback documents, review comments and approval/rejection of the document.

For each action that occurs with a document the "User Access Log" is updated. Actions that are tracked include;

• When the document was added.
• Anytime a copy was made.
• Anytime it is was transferred to another folder.
• When a new version was created and when it was deleted.

 The information captured for each log entry include:

• Document action
• Document version
• User date: time and document location changes. 

Read our case study on ISO Compliance.

To learn more about how FileHold document management software can help you be in compliance, contact sales@filehold.com