Document and Folder Subscriptions in the Document Management System

Users can subscribe to document files or folders and be automatically notified, via email or personal alerts page, of the change or addition of documents in system; this feature keeps the user completely informed and updated without time consuming micromanagement of the document to check for changes.

Document Software Alerts Summary

The following outlines some of the the features of file and folder subscriptions:

• When subscribing to files, users can elect to be alerted when a new version of the file is being added or when the metadata associated with the file is changed.
   
• When subscribing to folders,user can elect to be alerted when a document is added, transferred to or deleted from the folder.
   
• Users can elect to be notified by their personal alerts page, email or both.
   
• When users receive an email notification, they can click on the link in the notification email which will conveniently bring them to the file directly within FileHold.
   
• Users can easily manage all of their folder and file subscriptions from a central list.