Document Scanning with Optical Character Recognition (OCR) and Indexing

Optical character recognition (OCR) converts images of, typewritten or clearly printed text into machine-encoded text which are editable and searchable.  This allows any electronic document format to be quickly indexed and conveniently searched.

When scanning paper documents into electronic form, the document management software will automatically convert those documents into OCR readable format and index them for full text search.  Once the documents are in full OCR format, the document management system allows automated full text indexing and searching of the documents. The full text indexing enables users to search for a word or phrase inside the body of a document when its stored in the library.

The paperless office is dependent on document scanning and imaging to create the electronic records management repository.  The source of the scanned documents can be dedicated scanners, fax machines or multi function centers (MFC).  In all cases the software allows users to easily  import the documents into the systems and correctly capture document types and associated metadata.

Document Management Scanning Software with OCR

Every sale of FileHold software ships with the document scan and management software EMC Captiva Quick Scan Pro which can support over 400 scanner types.  This allows users  to bring existing paper documents like contracts, mail, invoices, and legal documents into the document management software system.  The OCR software that is included in the scanning software converts these scanned images into editable and searchable formats like PDF or Microsoft Word.

In addition to the scanning software that is shipped with every server license, the document management and records management software supports all of the major scanning software solutions in the marketplace (Abby, Kofax, Brainware, EMC, Kodak)