Document Management Software for Education

Education institutions, be they Colleges or School Districts, are searching for ways to operate more efficiently and reduce reliance on paper based information.  These institutions have needs that are in many ways the same as other departments of Government and even business.

Educational institutions have HR departments, communication needs, research, accounting and other Intellectual Property that needs to be managed.  In addition there are student records that need to be securely stored and there are  curriculum materials that need to be managed and revised as needed.  These needs are met by feature rich but affordable document management, records management, and imaging solutions as long as the solution scales to the volume of documents and needs of the users. 

Our document management and records management software has been successfully deployed in a variety of education settings.  In some cases just as a point solution to take care of the HR department but in other cases throughout an entire school district to provide a central repository of education materials. Read a case study on how FileHold document management software was implemented at an Education and Employement Centre.

IT Considerations for Document Management Systems

The easiest way to deploy a document management solution is through a powerful central server environment that is supported by the IT department.  Users can access the system remotely through the services of a Wide Area Network (WAN) or from anywhere they have access to the Internet.  The FileHold solution is based entirely on Microsoft components that most educational institutions already have in place (SQL Server and Windows Server).  The solution integrates tightly with Microsoft Office to provide easy storage of  e-mail and Microsoft created documents.  The system has the capability to store any document created by any other software solution making it very flexible for users who have a variety of document types.

Scalability in the Document Management Software

The volume of document and the number of potential users are an important consideration in an educational environment.  There could well be several millions of documents to store in the systems and FileHold supports near limitless volume of stored documents without any incremental costs to the system.  The number of potential users will also be a factor in system cost and performance.  Is there simply a need to allow a department to have access, will the entire faculty have access or is it possible that there needs to be provision for the entire student body to see certain documents.

To learn about how FileHold is an affordable and scalable solution to meet the needs of educational institutions contact sales@filehold.com.

We offer a complimentary document management software webinar to learn more about becoming a Paperless Office!