How Small and Medium sized Business can adapt to control Paper and information costs

Today we feature a short article written by Andrew Reiman, the President of McLean, Virginia based Modern Image USA. Modern Image USA is a FileHold VAR partner.

How Small and Medium sized Business can adapt to control Paper and information costs

Today's economic tribulations have created an environment that requires small and medium business (SMB), as well as the Government, physician practices, and associations to adopt a document management system. For SMB's, gaining control of their documents and streamlining paper-based business activity equals higher efficiency and profit from every dollar earned. For the Government, the massive bailouts and stimulus package requires the transparency provided by proper record management. SMB's and the Government also desperately need a way to store documents, including email, scanned paper, files that were born electronic, and paper archives in a single, browsable and searchable system.

As part of the current US Federal government stimulus package, physician practices and hospitals will be moving more rapidly to the Electronic Medical Record (EMR). The purpose of the EMR is to give physicians and everyone involved in patient care the ability to rapidly access and assess patient records, including the current data captured electronically and the historical paper files, captured with a scanner into the same system. Associations have taken a huge hit economically, but the need to provide high levels of service to their members remains the same. This is forcing associations to take a look at their document-based processes and look for places to improve efficiency and reduce costs.


An affordable Cutting Edge Solution
Document Management Software from FileHold is the solution for the past, present, and future. Modern Image selected FileHold document and record lifecycle because the software addresses all the key business drivers for document and record management, with cutting-edge technology at and affordable price.

Each of our clients has an archive of paper-based files and records that must be safeguarded. By implementing FileHold, we provide our clients with the ability operate continuously in the event of disaster, preserve the organizational treasures, and archive vital records.

All organizations must reduce expenses and be compliant to their industry regulations today. Immediately upon implementation of FileHold, our clients will be eliminating costs associated with storing documents onsite, as well as costs associated with search and retrieval. While difficult to quantify, customer service will also be enhanced because one can respond quickly and accurately to customer needs. FileHold certainly plays a big role in required record management, EMR, SOX, and E-Discovery.

The future belongs to those who are most efficient and innovative. All knowledge of an organization will be contained within the FileHold repository, complete with automated workflow, and integration to the Microsoft suite of Office products. Since FileHold was designed to work well with other products and applications, the ability to tune the FileHold system to any organization is both easy due to the open architecture and API's. Lastly, freeing an organization from worrying about documents will free both the human and financial capital to be directed towards innovation.


Modern Image - your world without paper

Andrew Reiman
President
Modern Image USA
1913 Barbee Street
McLean, VA 22101
703.286.7735 office
www.modernimageusa.com

FileHold Document Management Software Blog Topics

We will cover a variety of blog topics:

1) Spotlight on FileHold web site and FileHold help system content
- There are hundreds of pages in the FileHold web site and help system, on a frequent basis we will look at various topics that are frequently asked about.

2) Best Practices in Document Management
- In this we will look at various FileHold customer case studies, generally with customer names removed to protect confidentiality. We will examine how the FileHold library was setup, what challenges were overcome, and showcase the results. I always enjoy reading and learning about how people do things, usually this helps me with thinking of new ways to organize and structure document library's, metadata and a variety of documents.

3) Backup and Recovery of FileHold Application Data
- Far too often we read and hear about companies and organizations around the world that do not backup their various IT systems often enough, or not at all. Losing critical business or customer data is a serious risk. We provide detailed documentation covering a variety of backup and recovery scenarios. It is also a good idea to regularly schedule the testing of these upgrades, as well as patches and updates from Microsoft on a test FileHold server. Many of our customers elect to purchase a special backup and recovery license of FileHold to perform these tasks. Some customers use virtual machine technology from VMWare and other vendors that allow them to roll back after applying a patch or update from Microsoft. We will cover a variety of topics in this area.

4) Document management related technology news
- Occasionally, we may refer to interesting articles, news items or other external web sites that relate to the fields of imaging, document and record management.

This is a work in progress. We welcome your feedback, comments and suggestions.

Welcome to the FileHold Document Management Software Blog

The FileHold Document Management blog is another way FileHold Systems is trying to communicate with customers and potential customers.

I am your host, Cameron Siguenza, and I manage global support and implementation here at FileHold. I am happy to work with a great team comprised of developers, engineers, quality assurance, and sales personnel. We care about quality, and about making our customer's lives easier when it comes to simplifying document scanning, imaging, document and record management implementations. Ultimately, it is my responsibility to ensure that FileHold is installed, configured, and successfully deployed by working with customer IT and business/end-user representatives. We are lucky to work with a great group of customers around the world.

You may find it useful to subscribe to this blog via XML web feed to your XML RSS or Atom based Newsreader, iGoogle home page, My Yahoo, Microsoft Live home page, or via Internet Explorer 7 or the FireFox browser's built in XML news reader systems. There are many other ways to subscribe and read blogs that make it easier to stay involved. Many of these methods are more efficient than using browser bookmarks and going through them manually.

I have an iGoogle home page with 9 tabs arranging news feeds from current events, IT news, blogs, IT security alerts, hobbies, and various friends and family blogs. It makes knowing what is new and interesting across hundreds of web sites and blogs a highly efficient 10 minute process.

You can read more the links above, or in this explanation from google about ATOM and RSS feeds if you are interested in using these handy and time saving technologies.
Google News Reader - ATOM and RSS Feeds Explanation

We have a variety of topics to cover that will range from IT to scanning to library administration and configuration to end user questions. We are open to feedback and welcome commentary and questions.