Blog Archive
For smaller companies and departments.
FREE
Live Software Webinars
A 45 minute, no obligation presentation on how to start your journey to becoming a "Paperless Office". Live webinars are held the 1st and 3rd Wednesday of every month.
Read our blog!
All the latest news, tips, and insights into FileHold.
Take me to the FileHold document management software blog.
For medium sized companies and large organizations.
FileHold Blog
2013
FileHold Document Management Software Spanish Version Released
The Spanish language pack for FileHold document management software is now released! To help support our customers who speak Spanish, the Spanish Language pack is fully supported and marketed by FileHold and comes as a standard no charge feature.
FileHold document management software can be translated into any language. To date, the document management system has been translated into Arabic, Polish, Chinese, Indonesian, and now Spanish. The end user interfaces such as the Web Client, the FileHold Desktop Application, and the Microsoft Office integration client, can all be translated using a suite of tools to support our world-wide customer base.
To learn more about the localization process, read Language Localization...
Are you wondering what compression level to use for scanning?
Look no further! FileHold has conducted some tests on scanning compression levels to see what works best for readability and OCR suitability.
Read scanning test results and the produced images in the knowledge base for the full article.
Because we needed another way to get documents into FileHold...
FileHold has several different ways to get files into the document management system:
- Adding files to the Inbox.
- Adding files directly to the folder.
- Adding the entire contents of a local or network folder.
- Adding Microsoft Office files (Word, Excel, Outlook, etc.) using the Add-ins.
- Dragging and dropping from Windows Explorer.
- Dragging and dropping from Microsoft Outlook.
- Watched Folders.
- Manage Imports.
... and the list goes on.
We are adding one more method to get files into the document management system: Using a "Send To" shortcut in Windows Explorer in conjunction with a Watched Folder....
FileHold Systems Awards the "2012 Partner of the Year"
AND THE AWARD FOR THE 2012 FILEHOLD DOCUMENT MANAGEMENT SOFTWARE "PARTNER OF THE YEAR" GOES TO...
<Drum roll please...>
IMAGE ADVANTAGE!
Congratulations and best regards for Marc Didemus of Image Advantage located in Kingston, Ontario, Canada. In 2012, Marc brought on several new organizations into the wonderful world of document management. He also helped us produce two new case studies: Employment and Education Centre and Implementing the TOMRMS and FileHold Solution in Ontario Municipalities.
Thanks to Marc for being a dedicated FileHold partner and we look forward to working with him in...
2012
Will your Intellectal Property Survive the Storm?
The benefit concert for Hurricane Sandy victims that was aired December 12, 2012 got me thinking about how many people and businesses are still affected by the storm more than one month after it hit the east coast of the USA. With loss estimates due to damage and business disruption coming in around $65.6 billion, Sandy went on record as the largest Atlantic hurricane in history. Not only was there Hurricane Sandy this year, but there has been major flooding, earthquakes, tsunamis, typhoons, and other various storms around the world. With all this devistation, it makes you wonder how much information was potentially lost around the world.
Few businesses can survive a major data loss without comprehensive backup policies and recovery strategy in place. By making backups of...
Implementing TOMRMS and FileHold in Ontario Municipalities Case Study
If you work in an Ontario, Canada municipality, you have probably heard of TOMRMS. If you are not familiar, TOMRMS stands for “The Ontario Municipal Records Management System”. It is a file classification system created to define the documents of a municipality. It is comprised of all of the rules, procedures, policies and retention schedules needed to manage the documents of a municipality:
- Classification / indexing system
- Retention schedule according to current legislation
- Policies for records management
- Procedures for records management
Marc Didemus of Image Advantage is a FileHold...
FileHold Document Management Software 21 CFR Part 11 Compliance
Recently we've had some customers ask us how FileHold document management software is compliant with the US Food and Drug Administration 21 CFR Part 11. Due to this interest, FileHold produced a 21 CFR Part 11 white paper that you can read or download the PDF version.
The Food and Drug Administration (FDA) 21 CFR Part 11 regulation defines the criteria under which electronic records and electronic signatures are considered to be a trustworthy equivalent to paper records. 21 CFR Part 11 provides guidelines and regulations related to copying, permissions, audit logs and tracking, version control, and the application of electronic signatures to electronic documents in the United States.
There are...
Accounts Payable Webinar: Discussion for Cost Savings Solution
If you missed yesterday's Accounts Payable Control Issues: A Best Practices Discussion for a Cost Savings Solution webinar, you can now view it here: FileHold Document Management Software and ABBYY Scanning Software Accounts Payable webinar.
In this webinar, FileHold Systems Inc and Micro Com Systems Ltd show you how to automate the accounts payable and accounts receivable processes to achieve a rapid ROI and implement a solution without disrupting the flow of business.
With FileHold document management software and ABBYY scanning software, invoices never need to be printed or copied. Documents are no longer...
Need to get Legacy Documents into a Document Management System?
If your organization is ready to make the move to a document management system, you may need to migrate your legacy documents into the repository so that they become organized, secure and most importantly, searchable.
It is common for document repositories to start out on a network share in a series of folders. Over time these structures become large and unwieldy and the need for a document management system becomes obvious as files are lost, misplaced, deleted and otherwise difficult to locate. FileHold provides a solution for these problems for all new files, but it may be desirable to incorporate the legacy documents into the new DMS. Learn how the FileHold professional services team can help you import your legacy...
FileHold Document Management Solution Featured in Gantthead.com
FileHold document management software is featured as a "Tools of the Trade" blog post on gantthead.com.
The blog post talks about how FileHold is a real document and record lifecycle management software solution that can save organizations time and a lot of money. An excerpt from the blog post states:
"I’ve led $30 million dollar government programs where access to documents we’ve processed was critical both during the contract and at program retirement time, but it was often a very painful process to locate documents. And the government would pay our organization more than $100,000 to archive these key documents to federal records storage facilities at...
