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FileHold Blog
2012
Reduce Litigation Costs with Records Management Best Practices
While organizations worldwide attempt to manage all of their information, they are also subject to more litigation than ever. Symantec’s “2011 Information Retention and e-Discovery Survey”, found that companies with the best records management practices in place significantly reduce their risk of court sanctions and fines. These best practices include legal holds, defined retention policies for archiving, and having a dedicated repository to store their electronic documents.
The survey, conducted by Applied Research, included the responses of legal and IT employees at 2,000 companies worldwide about how they are managing their ever-increasing amounts of electronically stored information and preparing for the possibility of an e-discovery request. The types of...
FileHold E-forms: Easy, Efficient, and Cost Effective
by David Knight
The job of processing forms in today’s office work place is a lot like mowing your lawn. It’s an arduous but necessary task that has to get done. Whether it’s the Accounting department that regularly processes invoices and expense reports or the HR department that constantly files and manages job applications and reviews, forms are a fact of life. But having to manually process all of these forms based on paper processes can be costly and inefficient for an organization. It’s like trying to cut your lawn with a pair of scissors rather than using a high powered lawn mower.
The no charge e-forms capability in FileHold can convert...
Making the Paperless Office a Reality - A GetApp Review
FileHold started 7 years ago from a blank piece of paper and took 18 long months to bring the first version of FileHold to the market. Now on version 12, it supports a large range of functionality and features including electronic document workflow and approval, electronic forms (e-forms), tracking and auditing functionality, optimized search and document scanning capability that support over 300 different scanner types and MFCs.
In it’s most basic format, document management software enables you to create, review, approve, and archive documents through the document management workflow. The ease with which you can configure and perform these basic tasks determines the software’s utility. ...
Our Partners/Resellers Love FileHold!
As part of the Microsoft Gold Independent Software Vendor recertification process, FileHold is required to get 10 references from our partners/resellers.
Our results show that we surpassed the averages in every category. The fact that we exceed the average is further testimony to our dedication to our product excellence and customer satisfaction!
Here are our results:
For more information on our Partner/Reseller program, contact sales@filehold.com.
Free Partners and Resellers Webinar on E-Forms
You can use e-forms in many aspects of daily business processes to automatically extract the values in e-forms into the metadata fields of FileHold such as forms for Human Resources, Work Orders, Expense Reports, and Invoices. Visit our e-forms page for more information.
Join Kevin Chang, sales consultant, and Renée Sauvé on Wednesday February 29, 2012 for an introduction to the new "e-forms" feature in FileHold 12. We will be discussing the benefits, and return on investment (ROI) when using the e-forms feature. Register now!
Wednesday, February 29, 2012 at 11:30 PM EST ...
New Documentation Available for Download
Good news for lovers of guides, manuals, and tutorials!
We have finished updating our guides in PDF format for FileHold 12. They are available for download them from our Knowledge Base:
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User Guide
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Library Administration Guide
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System Adminstration Guide
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Library Administrator Download Package which contains the guide, best practices presentation, and sample planning spreadsheets
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EMC Captiva QuickScan Pro Import Driver Tutorial
Check them out!
Help for FileHold can also be found within the Knowledge Base itself or use the Search bar at the top of every page.
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New Case Study on a Records Management Implementation at an Employment and Education Centre
Read a new case study, created by Marc Didemus of Image Advantage, a FileHold partner, on how FileHold was implemented at the Employment and Education Centre (EEC) in Brockville, Ontario for its electronic document and records management system capabilities.
The benefits of this implementation included:
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They removed approximately one-third of their hardcopy files from their main storage room by scanning them and storing them electronically. This freed up a significant amount of storage space, one of the main goals of the agency when the project commenced.
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All files that are in their possession are now inventoried removing the...
FileHold's Limitless Document Storage Capacity Featured in this Month's RIMA Guide
The RIMA (Records and Information Management Awareness) Foundation is a non-profit, non-governmental organization that seeks to promote access to information, raise public consciousness on the need for proper management and security of records and information, and encourage the overall development of the information management community for the benefit of humanity and the industry. This month's RIM Guide features an article on FileHold's limitless document storage capacity via the multiple repository optional feature.
"With a growing number of organizations understanding the need in taking environmental...
Get Organized in 2012!
What is your New Year’s resolution for 2012? Hitting the gym more? Quitting smoking? Spending more time with the family? Or simply cleaning out your fridge?
Having individual resolutions are great but how about a resolution for your organization? How do you plan on getting your business practices on track? What are your goals? Do you want your employees to be more productive? Do you need to reduce your budget? Allow access and search for organizational information and data easily? All of the above?
If your answer is all of the above, you can achieve these goals by implementing and using FileHold document management software. Our document management system reduces the amount of paper and costs associated with paper-based system.
With FileHold, you can achieve...
Announcing 2011 Partner of the Year - Future Steps of Riyadh, Saudi Arabia
We would like to congratulate Future Steps of Riyadh, Saudi Arabia for being selected as FileHold's 2011 Partner of the Year.
Tom Newton, Director of Business Development at FileHold Systems, said, “Future Steps, led by its President Mr. Khalid Al-Hokail, became a FileHold Reseller at the beginning of 2011. Mr. Al-Hokail used his vast experience in network and storage solutions and applied it to a document management system by selling, deploying, and supporting several FileHold projects with extremely high competency in 2011. The Future Steps team contributes ideas and expertise to the FileHold product roadmap with particular emphasis on local issues required to satisfy this important and growing market in the areas of Document and Records Management Software. We are...
