“There are over four trillion paper documents in the US alone and this number is growing at a rate of 22% per year” – PricewaterhouseCoopers
Has another year passed and your company has once again delayed its plans to buy a document management system? So what’s the hold up? Those important documents that are being stored in every nook and cranny of your office aren’t going to mysteriously disappear any time soon – or more importantly they may disappear by way of a disaster (fire, flood).
As a result of the exponentially expanding volume of information and the increasing need to manage information properly, ARMA released its General Accepted Recordkeeping Principles or "The Principles" in 2009. A summary of the eight principles are1:
On Wednesday July 22, 2015, FileHold Systems and guest presenter Chad Haffie will be presenting solutions to eliminating paper, staying compliant with government regulations and protecting intellectual property. Chad is President of Image Advantage Solutions, a records management consulting company based out of Ontario, Canada. Image Advantage has been a long standing partner of FileHold and has won the partner of the year award twice in both 2012 and 2014.
1. Don't Panic!
FileHold has been voted the best document management software for windows by Business News Daily. A writer from Business News Daily recently went undercover as a potential customer of FileHold in order to gage what customers can expect from FileHold. The article covers why they chose FileHold — the ease of use, features, cost, customer service, as well as limitations. Here are some highlights from the article:
Organizations that operate in regulated or quality management environments will typically have a controlled document change process (CDCP). FileHold offers great support for these processes with document versioning, document hiding for unapproved versions, and configurable document review and approval workflow functions.
Do you ever wonder why you can find any information you need on Google but you can’t immediately locate important documents in your own office?
A survey report from Information Week states that, "At any given time, between 3% and 5% of an organization’s files are lost or misplaced. The average cost of recreating a document is $180.00. Annual loses for a Fortune 1000 company with one million files is 5 million dollars."
Have you ever looked for the details of an invoice but cannot see them in your accounting software? Have you ever spent hours searching for the paper copy of the invoice in order to see these details?