• Go paperless with FileHold software

    Document Management Software System: FileHold

    Full-featured document management software from FileHold is feature rich, enterprise grade and affordable.  Its suite of features provide for document scanning, capture, indexing, storage, search, versioning, and document workflow review and approval. FileHold can be installed locally on your server for total security or in the cloud. Integrated with Microsoft office FileHold works on your desktop, browser, and mobile device. FileHold document management software makes it easy for organizations to improve security, increase compliance, streamline operations, and reduce  the use of paper while saving time and money. “Go paperless, go green” with FileHold document management software.

  • Mobile document management software

    Document review and approval Anytime, Anywhere: Mobile FileHold

    The reality of today’s business is that many key personnel spend a lot of time out of the office. The lack of immediate access to information can cause blocks in an organization's processes. With Mobile FileHold, documents are never out of reach. FileHold's mobile collaboration application is available for busy information workers who rely on their smart phones for productivity away from the office. Using HTML 5 technology, access secure content anytime, anywhere, from a mobile device.

  • The paperless office with FileHold Software

    Document Management Software Saves Time and Money

    Paper and electronic information in the workplace grows daily at an uncontrollable speed. Keeping your intellectual property secure and in regulatory compliance is every organizations challenge. FileHold document management software converts paper and electronic information into a secure, organized, version controlled, searchable electronic library. The FileHold "paperless office" builds process efficiencies by allowing workers to collaborate and approve documents in electronic form.

  • Workflow management software

    Document Workflow and Approval Enables Collaboration

    Most organizations deal with large volumes of paperwork every day which can become difficult to manage. This often leads to errors and loss of information that causes long delays and revisions. This inefficient use of time and employee resources results in a significant financial loss. Transition your team from slow, cumbersome, manual document processing to efficient document routing for review and approval. The FileHold workflow module, automates your business processes to increase productivity and decrease costs.

Document Workflow and Approval

Document workflow software improves operations, reduces process time and increases cash flow by automating business processes such as Accounts Payable and Accounts Receivable. Workflow is applied to documents needing to pass through reviewers and approvers before they are ready for general distribution. Document workflow software provides instant reports on the status of documents in the review process.

FileHold software has a graphic design tool that gives users  the ability to create pre-defined workflow templates consisting of document review and / or approval activities. Each activity can be pre-configured to define task descriptions, due dates, and reviewers or approvers that have to complete specific workflow tasks.

When workflow is combined with electronic forms (e-forms) paper can be totally eliminated from the information collection process.

Records Management Archiving and Disposition

Organizations have both active working documents and long term records that are kept for research or compliance. FileHold records management software manages both electronic documents and electronic records including rules and reports for archiving and disposition dates.

Disposition reports can be generated as required and are based on the document type, associated metadata, document age and archive policies. Documents are automatically designated as either active or inactive (records). Inactive documents may be automatically archived by FileHold software. Documents can be scheduled for automatic deletion based on easy to configure disposition rules.

Records may only be deleted from the library in accordance with their retention/disposition schedules or by a designated corporate records manager.

Document Scanning and Imaging

Implementing document management and scanning software is not just a "green" initiative to save trees and be environmentally responsible - it is also good businesses. FileHold software ships with scanning software that supports over 300 different scanner or Multi Function Center types. Document scanning is a way for organizations to become more efficient and to save money. It is estimated that the cost of processing paper (copying, printing, postage, disposal, recycling and storing) can be as much as 31 times the purchase cost of the paper.

FileHold Document scanning software gives customers the ability to turns cabinets of paper into a secure, version controlled, and compliant document management system.

Typed documents can be Optically Character Recognized (OCR’d) and tagged / indexed to make them easily found using the FileHold full text search capability. A big business scanning solution is provided at a small business price. "Go Paperless - Go Green"

FileHold Express and Enterprise

FileHold Express for up to 20 users is a document management software priced for; small business, departments, or big companies who want to start small with a Proof of Concept (POC) installation. FileHold Express Ships with a mobile client, web access, Microsoft Office integration, document scanning software and 6 months of free support. FileHold Express is fully upgradable to Enterprise.

FileHold Enterprise is for more than 20 users built on the Microsoft Service Oriented Architecture and can scale to support very large numbers of users and millions of documents. Pricing is based on the number of registered users accessing FileHold concurrently. View the FileHold software features.


Upcoming Webinars:

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News, Blog and Events

Posted date: 2015-11-26
There are many scenarios where it is desirable to integrate documents stored in FileHold with other systems.
Posted date: 2015-11-12
One of the most important things for FileHold to do as a company is understand what our users need from our products and other trends from DMS users across the market.